PAYROLL MANAGER

Description

Position Summary:

Under the direction of the CHRO, oversees all activities related to payroll. Provides administrative support to the overall functions of the Human Resources Department and other tasks as assigned by the CHRO.

Essential Duties and Responsibilities Include:

• Process bi-weekly payroll through the electronic payroll and timekeeping system:
  • Set up payroll batches and enter standard information for each payroll.
  • Review and process employee timesheets.
  • Maintain files of timesheets, electronic payroll system reports, and adjustments for each period.
  • Assist employees and supervisors as needed with payroll issues.
  • Help proofread timesheets and payroll entries before transmission.
  • Review payroll upon delivery, sorts] checks by department, and deliver checks to department supervisors on payday.
  • Print standard and ad hoc reports of employee and payroll data.
  • Process employee garnishments
• EDD Payroll Audits
• Process terminations including preparing manual checks for terminating staff.
• Process salary increases and discretionary awards, and holiday and other enhancements including retroactive pay.
• Assures compliance with State and Federal regulations and guidelines relating to both Human Resources and Title 22 Child Welfare programs.
• Completes all agency trainings annually as assigned.
• Participates in and supports all agency Quality Improvement projects and goals as appropriate.
• Supervise all staff assigned to Payroll in the HR Department.
• Works to promote and support diversity, inclusion, and equity at all levels in the organization.
• Supports and promotes a trauma-informed culture throughout the organization
• Cross trains with other HR staff to ensure understanding of all aspects of the HR Department and to ensure coverage for payroll processing.
• All employees, regardless of position, serve as role models for children and adolescents who are served by our Agencies. Therefore, each employee must at all times be emotionally stable and able to function effectively with children, adolescents, and adults who may have mental or behavioral challenges. The staff must be able to demonstrate appropriate daily behavior, appropriate expression of emotions, as well as appropriate role modeling. Hostility, aggression and unnecessary or inappropriate physical actions as well as inappropriate emotional expressions are not acceptable.
• All agency employees must maintain confidentiality of client and case information and may not access information unless directly related to their job responsibilities and duties, as stated in Title XXII 88069.7 (d): “All information in case records shall be confidential and shall be available only to the licensing agency, placement agency staff and personnel who need access for the performance of their duties.”

Other Duties:

• Other activities and duties as assigned by the HR Director that are deemed necessary and that are associated with the HR Department and its functions.

Position Competencies:

• Customer Service: Displays courtesy and sensitivity; Maintains confidentiality of client and employee information; Demonstrates responsiveness to the needs of employees as related to successful employment; Ability to work well with diverse groups of people.
• Initiative: Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for help when needed.
• Planning & Organization: Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Integrates changes smoothly; Sets goals and objectives; Works in an organized manner; Detail oriented.
• Communications: Expresses ideas and thoughts verbally; Expresses ideas and thoughts in written form; Exhibits good listening and comprehension; Keeps others adequately informed; Selects and uses appropriate communication methods.

Physical Demands:

The physical demands described below are representative of those that must be met by an employee to successfully perform the Essential Competencies of this position. The Human Resources Department will explore reasonable accommodations that could enable an employee who has a disability to perform the Essential Competencies of the position.

How much daily/weekly on-the-job time is spent on the following physical activities? (Place an “X” in the applicable boxes)

How much daily/weekly on-the-job time is spent lifting the following amount of weight or exerting this amount of force? (Place an “X” in the applicable boxes)

Does this position have any specific vision requirements? (Place an “X” in the applicable boxes)

Other Physical Demands

Environmental Conditions:

The work environment described below is representative of those that must be met by an employee to successfully perform the Essential Competencies of this position. The Human Resources Department will explore reasonable accommodations that could enable an employee who has a disability to perform the Essential Competencies of the position.

How much daily/weekly exposure to the following environmental conditions does this position require? (Place an “X” in the applicable boxes)

Other Environmental Conditions

Occupational Safety & Health Standards:

Every employee must comply with occupational safety and health standards and all rules, regulations and orders pursuant to Division 5 of the California Labor Code which are applicable to his or her own actions and conduct.

Optimist Policies and Procedures:

Every employee must comply with all organizational wide policies and procedures and those department specific policies and procedures that apply to this position.

Qualifications

Required Education, Training, Experience and Certifications

• 2 or more years of progressive Human Resources experience and related degree preferred.
• Proficient with Microsoft Word, Excel, and familiar with an HRIS database.
• Payroll processing experience including use of an electronic payroll and timekeeping system.
• Valid California driver’s license; current automobile insurance; have and maintain a clean driving record acceptable to the organization’s insurance company
• Must be able to be pass a fingerprint background investigation.
• Must be able to pass a TB test, Physical Exam, and Drug Screening.

In accordance with CA law, the expected pay range for this CA position is posted with this position. The actual compensation may be determined based on bona fide factors such as education, experience, and other factors permitted by law.

Salary range for this position: $ 64,480.00 - $ 89,255.40 (annually)

Hiring Range for this position: $ 64,480.00 - $ 64,480.00 (annually)

Salary : $68,640