What are the responsibilities and job description for the Apartment Manager (Live-in) - Residential position at Options for Southern Oregon?
$1,500 HIRING BONUS
Bonus Applicable to external applicants only, and limitations for re-hires will apply.
Schedule: Varies
Overview
The Live-in Apartment Manager provides a consistent, visible presence at The Willows Apartments, a 10-unit HUD apartment building; keeps regular office hours. Keeps records, collects rent and performs light maintenance duties. Maintains the property in presentable, safe and sanitary condition. Performs HUD rent certifications and orients tenants to the project. Regular duties require approximately 12 hours/week of work, paid at an hourly rate. Compensation also includes a rent-free, non-smoking apartment.
Responsibilities
Provides a consistent, visible presence on the premises, establishing, posting and maintaining regular office hours. Coordinates time away (i.e. vacation plans) with program manager so facility coverage can be arranged.
Works with sensitive and confidential information, strictly adhering to the agency’s confidentiality policy.
Orients tenants to the housing project at time of move in and as needed.
Becomes familiar with all HUD requirements and regulations pertinent to HUD 811 subsidized housing.
Develops proficiency with landlord tenant laws and occupancy standards to assist in management of the facility.
Performs record-keeping, completes application forms, tenant certification and recertification forms, and other forms required by HUD, state, and federal regulations, whether in hard copy or electronic versions.
Monitors tenants' rent payments.
Maintains a ledger for the recording of rent payments, other deposits and expenses, and makes these records available for review by an accountant on a monthly basis.
Completes monthly reports as stipulated by HUD regulations and accounting and purchasing procedures.
Works closely with the facilities and maintenance team to ensure compliance with Federal and State requirements.
Maintains property in a decent, safe and sanitary condition; including cleaning of common area bathroom, halls, lobby and stairwells.
Performs light maintenance and repairs as needed.
Qualifications
Six months of property management experience or any satisfactory combination of experience and training which demonstrates the knowledge, skills and ability to perform the essential functions listed above.
Some knowledge of skilled care and working with people with disabilities.
Ability to travel between sites.
Practice strong organizational skills and effective use of time.
Candidates must be able to use e-mail, compose documents, save and locate documents electronically, and learn to use our Electronic Health Record (EHR) system. Proficiency in Word and other MS Office applications preferred.
Must pass state-required background and DMV checks; if applicable, possess a valid OR driver's license and a satisfactory driving record to be approved for driving rights. Candidate must be able to work independently and flexibly, under general supervision.
Possess mature attitude and sensitivity to the needs of people who have a mental illness, understanding of HIPAA laws regarding confidentiality of privileged information, and ability to follow verbal and written instructions.
Options for Southern Oregon recognizes that in order to best serve the healthcare needs of our communities and fulfill our mission, we must learn, grow, incorporate, and value the principles of diversity, equity, and inclusion in our work and in our lives. We are committed to the continued development of an aware, diverse, and culturally responsive workforce and an organizational culture that is supportive and affirming for all staff and clients. Options acknowledges that incorporating EDI principles in our practices is an ongoing learning process and we are committed to using our voice to effect positive change. We recognize that making an impact on health inequities in our community will take more than just a statement and, to this end, our goals, planning, and actions aim to promote and develop equitable and effective health care services to reflect the needs of our diverse communities.
Options for Southern Oregon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
