Payroll Specialist

$5,000 Hiring Bonus (Prorated by FTE)

Benefits include: 

• Family medical, dental, long-term disability, 403(b) plan with 6% match, and more. 
• Generous paid time off policy.  (Annual accrual up to 208 hours - based on FTE status and available to use upon accrual).  Plus, 11 paid holidays annually. 

Bonus Applicable to external applicants only, and limitations for re-hires will apply.

Schedule: Monday – Friday, 8am – 5pm, can be flexible with hybrid schedules available.
 

Overview

The Payroll Specialist demonstrates competence in all major payroll functions, with a primary focus in bi-weekly payroll processing for 450 employees, and ancillary accounting functions inclusive of complex spreadsheet reconciliations.  Working under the direction of the Payroll Supervisor, this position is responsible for auditing time entries, coordinating changes and corrections with department managers, providing technical assistance with issues on timecards or paychecks, as well as reconciliation and payment of benefit vendor invoices. 

Responsibilities

Maintains payroll files and verify employee changes in the payroll system inclusive of pay rates, transfers, position changes, and FTE status.

Reviews computerized timekeeping reports to identify issues and make corrections.  Follow up with staff for missing time and clarify inconsistencies with supervisors.

Process bi-weekly payroll - verifying overtime, bonuses, on-call, holiday premium pay, and other special adjustments and rates as needed.

Ensures accurate calculation of all wages, taxes, benefit deductions and garnishments.

Reconciles and pays benefit invoices related to payroll deductions using large complex spreadsheets with Pivot Tables and VLookup formulas. 

Maintains procedural documentation, interpret and apply organizational policies as well as local, state, and federal laws.

Stays up to date on changes in employee/payroll law and compliance updates, communicating and coordinating with management for timely implementation.

Responds to employee 403(b) plan inquiries for enrollments and contribution changes and update in the payroll system.

Prepares monthly/quarterly/annual reports as needed for internal/external requirements inclusive of W2’s, ACA and annual 5500 reporting.

New hire and income verifications

Prepares and inputs journal entries into the agency accounting system as needed and complete any related analysis.

Provides backup and support to other finance functions as needed.

Qualifications

Associate Degree in Accounting or a related field, and two to four years of experience in computerized payroll, bookkeeping/accounting; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.  

Candidate must have effective time management skills and the ability to work independently with minimal supervision. 

The candidate must use demonstrated organizational skills and have the ability to examine documents for accuracy and completeness as well as prepare records and reports in accordance with verbal or written instructions while maintaining the highest standards of accuracy, precision, discretion, and confidentiality.

The candidate must demonstrate excellent customer relations skills, work well with diverse groups, comfortably manage changing priorities and regulatory requirements, adhere to timelines, and effectively manage fluctuating work flow demands. 

Demonstrated related experience performing high-level administrative support responsibilities.

Possess business experience sufficient to meet the demands of the position, including proficiency with a variety of software applications.

Must pass state-required background and DMV checks; Candidate must be able to work independently and flexibly, under general supervision. 

Options for Southern Oregon recognizes that in order to best serve the healthcare needs of our communities and fulfill our mission, we must learn, grow, incorporate, and value the principles of diversity, equity, and inclusion in our work and in our lives.  We are committed to the continued development of an aware, diverse, and culturally responsive workforce and an organizational culture that is supportive and affirming for all staff and clients.  Options acknowledges that incorporating EDI principles in our practices is an ongoing learning process and we are committed to using our voice to effect positive change.  We recognize that making an impact on health inequities in our community will take more than just a statement and, to this end, our goals, planning, and actions aim to promote and develop equitable and effective health care services to reflect the needs of our diverse communities.

Options for Southern Oregon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.