Accounting Specialist

General Summary:

This position performs a variety of routine accounting duties and functions with emphasis on daily and monthly workflow and meeting time deadlines. Interacts with Bank branch offices, various departments, other financial institutions and occasionally customers in gathering and providing accounting information and data. Assists the Controller and other accounting personnel in solving other issues as they arise.

Essential Duties and Job Responsibilities:

1. Preparation and/or review of all general ledger balance sheet accounts and income statement accounts, and as needed
2. Assisting the Controller and Accounting Staff in regulatory reporting and supporting documentation associated with regulatory filings, including the CALL report, FRB filings, and some SEC support items.
3. Exception reports – Reviews daily exception reports and takes actions as necessary to correct unposted transactions and out of balance situations.
4. Monitors certain general ledger account transactions and balances daily, i.e., Special Handling, Safe Deposit Control, Safe Deposit in Process, and others as deemed necessary.
5. Daily Money Position – Monitors correspondent bank balances daily throughout the day. Reports daily to the Controller and/or the CFO, the amount needed to be bought or sold.
6. Municipal Deposit Accounts – Prepares daily reports of municipal deposit account balances to send to safe keeper for collateral purposes and monitors for adequate collateral on each account. Prepares monthly report of all municipal deposits for distribution to Branch Administrator, Municipal Relationship Manager and CFO.
7. Investments - Maintains the Bank’s investment portfolio accounting. This includes the posting of purchases, sales, payments received, and monthly accruals. Maintains and tracks the investments held in the Bank vault. Prepares monthly, a listing of all purchases/sales/calls/maturities for reporting to the Board of Directors. Updates the pledging and safekeeping records monthly and FASB 115 (portfolio pricing) quarterly. Provides, at least, monthly reconciliations of the investment portfolio, including variance analysis, and reports to the Controller and/or the CFO
8. Bank Reconciliations - Prepares reconciliations of correspondent bank accounts and the Bank’s Official Check accounts. Reviews and researches outstanding items in order to clear them in a timely manner.
9. Accounts Payable – Reviews vendor payments as well as personal and corporate credit card expense reports for completeness and assigns expenses to appropriate general ledger accounts, center numbers and approval processes for payment using third party accounts payable software. Serves as a backup for Accounting Specialist accounts payable function.
10. Prepaid Expenses – Maintains records of prepaid expenses and monthly accruals using third party prepaid software.
11. Internal Reporting/Reconciling –Prepares a monthly reconciliations of Stockholders’ Equity, CSV Life Insurance accounts, CPC Collateral Trust Notes, Accrued Expenses, Borrowings, and other accounts as deemed necessary by the Controller or CFO.
12. CDARS/ICS Accounting – Enters/Verifies CDARS orders placed by the branches. Processes daily CDARS and ICS reports and reconciles general ledger accounts.
13. Performs other duties, reconciliations, and analyses as needed.

OTHER RESPONSIBILITIES

1. All other duties as assigned by management.

EDUCATION, CERTIFICATION, EXPERIENCE:

Education:

Required: Accounting or Business-related two year Degree

Preferred: Bachelor’s degree in Accounting, Finance, or other related field.

Experience Required: 2-5 years of related experience

KNOWLEDGE, SKILLS, ABILITIES:

Required: Knowledge of basic office procedures including filing, scanning, business communications, etc. Ability to use a computer with Microsoft Office software and navigate the internet.

Preferred: Knowledge of accounting principles. Accounts Payable experience.

WORK ENVIRONMENT:

• Working Conditions: Office setting
• Equipment Operations:

PHYSICAL DEMANDS:

Able to lift up to 50 pounds

Special Note:

External and internal applicants, as well as position incumbents, must be able to perform the essential job functions as set forth above. Orange Bank and Trust Company is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military or veteran status or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances.

Upon request, individuals with disabilities may be entitled to a reasonable accommodation. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the bank. Please inform the Human Resources Department if you need assistance completing any forms or to otherwise participate in the application process or, at the appropriate time, to perform the essential functions of the job.

This job description in no way states or implies that these are the only duties to be performed by an employee. Additional functions and requirements may be assigned by supervisors as deemed appropriate, based on the employee’s knowledge, skill and ability as well as his/her mental and physical abilities.