Full-time; 35 hours per week

Application Deadline: Open Until Filled
Priority Screening: February 25, 2025

Position Summary:

SUNY Ulster County Community College, a two-year branch of the State University of New York located ninety miles north of New York City in the Catskill Mountains, is currently accepting applications for a Foundation Accounting Specialist for our Foundation Department.

The Foundation Accounting Specialist of the Ulster Community College Foundation, Inc. reports directly to the Director of Foundation Accounting and is responsible for processing and maintaining confidential financial information per GAAP relating to the activities of the Foundation, donor database administration, corporate document maintenance, assisting with the Foundations annual events, and other duties as required.

Duties and Responsibilities:

• Responsible for the daily financial transactions of the Foundation including accounts payable, accounts receivable, cash receipts, budget monitoring and the general ledger.
• Post data from subsidiary ledgers to the general ledger and preparation of adjusting journal entries as needed.
• Responsible for monthly bank reconciliations for all foundation bank accounts, accounts receivable accounts and prepare college and donor invoices as needed.
• Maintain donor database and gift records, prepare donor reports and donor acknowledgements.
• Maintain vendor records and files.
• Communicate effectively with donors, vendors and other areas of the college community.

• Assist with the preparation for annual independent audits of the Foundation.
• Responsible for maintaining appropriate records to document final accounting for all books of account, including the general ledger, cash receipts, and cash disbursements. Such record keeping methods will comply with record retention requirements.

Minimum Qualifications:

• An Associate’s degree; accounting and analytical skills, proficient in Microsoft Excel, Word, Google Docs/ Sheets.

And

• Commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

Preferred Qualifications

• Bachelor’s Degree in accounting, business or related field.; prior experience in a not-for-profit and fund accounting; and knowledge of data processing methods. Experience in Blackbaud systems including Raiser’s Edge, Financial Edge and Blackbaud Awards Management (BAM).

Salary:

An initial starting salary of $43,300 will be commensurate with education, training, and experience per academic year with an excellent benefits package. This position is contingent upon adequate funding.

Additional Information

SUNY Ulster offers a competitive benefits package including medical, dental, and vision, life insurance, NYS or SUNY TIAA Retirement Plan, SUNY Perks, tuition waivers, including dependent waivers, and tuition assistance.

In addition, OPAP-covered members receive, on an annual basis: 24 vacation days, 12 sick days, 6 personal days, and 11 holidays including 4 floating holidays. In addition, the College is closed on the day prior to Thanksgiving, and between December 26 - January, 1, known as the Holiday Curtailment.

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received via email by February 25, 2025 at 4:00 pm EST to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

• Resume or CV
• Cover letter which discusses your qualifications and interest in the position
• Contact information for 3 professional references

We invite you to be part of a dedicated community of learners in an academic department that puts students first. Please go to the SUNY Ulster website for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview. Internal applicants are not guaranteed an interview.

Conditions of Employment

Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

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