What are the responsibilities and job description for the Potential Vacancy Bookkeeper 25-26 SY position at Orange Beach City Schools?
Orange Beach City Schools
Job Title: Bookkeeper
Reports to: Principal or Designee/Chief School Finance Officer
Job Goal: To assist in the administration in the smooth and efficient operation of the Finance Department
Qualifications:
- Holds a high school diploma or equivalent / Bachelor's degree preferred
- Post-secondary training in bookkeeping or accounting or minimum of three (3) years bookkeeping experience
- Computer skills, word processing, data entry, and experience with accounting software
- Task oriented and service oriented work habits
- Proficiency in oral and written communication skills
- Demonstrates aptitude or competence for assigned responsibilities
- Alternatives to the above qualifications as the Board might find appropriate and acceptable
Performance Responsibilities:
- Maintains a complete systematic set of records of all financial transactions
- Consults with the supervisor(s) regarding all reports and their preparation
- Respect the confidentiality of information pertaining to students, staff and school-related business
- Manage accounts payable expenditures
- Assign, enter and reconcile purchase orders
- Collect, record and deposit monies from concessions, fundraisers, school fees, and etc.
- Manage school system credit card(s)
- Reconciles accounts
- Assist in securing appropriate forms for all vendors
- Assist in the preparation and maintenance of Accounts Payable files
- Assist in payroll activities of the system in compliance with sound business practices, school board policies, and federal and state laws
- Assist in preparing journal entries and wire transfers for all payroll tax liabilities
- Assist in approving and posting payroll entries to the general ledger or spreadsheet
- Assist in preparing expense transfers to charge payroll transactions to the correct site or department budget
- Serve as a resource to schools and departments for payroll matters
- Assist in maintaining the system control maintenance payroll tables
- Assist in the preparation and maintenance of employee payroll files
- Assist in balancing and printing annual W-2 forms and submit to federal and state authorities
- Exercise a service orientation when working with others
- Communicate in an effective and timely manner with cost centers served
- Utilize appropriate strategies and problem-solving tools to make decisions regarding payroll, delivery services and the evaluation of services provided
- Interpret and enforce statutes, Department of Education rules, system policies and procedures as they relate to payroll
- Communicate effectively with the public, staff members, administrators and other contact persons using tact and good judgment
- Properly uses and cares for equipment and material resources of the school system
- Supports and complies with school system rules, administrative procedures, local Board policies, and state, federal, and local regulations
- Performs other tasks and assumes other responsibilities as may be assigned by supervisor(s)
Terms of Employment/Salary: 12 month (240 Days) / Non-Exempt / To be determined, commensurate with local salary matrix, credentials, and experience.
Evaluation: Performance to be evaluated in accordance with provisions of the Board’s policy on Evaluation of Classified Personnel.
For School District information, please click here.
For Orange Beach City Schools Salary Schedule, please click here.
