What are the responsibilities and job description for the Human Resources Coordinator position at Orange County Clerk of Courts?

Job Title

Human Resources Coordinator

Location

Clerk of Courts - Orlando, FL US (Primary)

Category

Clerical

Salary Grade

19.85 - $29.98

Job Type

Full-time

Job Description

Job Overview :

Performs paraprofessional and administrative support work for the Human Resources Management Team, at the direction of the Human Resources Director. Serve as a general reception to the Human Resources office, handle all incoming calls and walk-ins to include answering the main phone line.

Essential Functions :

Employees performing in this job function may perform some or all the duties. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Administrative Duties :

Administrate calendars for annual talent review meetings, hybrid / flexible work schedule; maintain / update office and conference room calendars; coordinate staff meetings and set up other required meetings;
Field a variety of questions and needs from internal customers;
Maintain OCCC identification cards, name tags and the Cops Lot parking vouchers;
Track and report ID Badge issues to appropriate agencies / staff members;
Maintain and update parking card, report issues and make adjustments as necessary;
Take and crop new hire photos, maintain and update photo gallery in Deltek and SharePoint;
Coordinate interpreters with third party vendor;
Assist with creating departmental budget and manage costs;
Prepare expense reports and expense reconciliation; process vendor invoices in a timely manner;
Organize and maintain division files for contracts and log of annual dues to vendors;
Maintain and update organizational charts, post on SharePoint;
Screen and distribute all incoming mail and ensure mail is delivered to the appropriate location daily;
Respond to inquiries in LiveAgent;
Plan, organize, facilitate, and request office supplies and equipment utilizing purchasing requisition software, distribute supplies; acknowledge receipt of supplies in software;
Assist the Service Award program with reports;
Coordinate Star Performer, Circle of Excellence, WOW and other employee engagement programs;
Assist with New Employee Orientation, to include preparation of benefits binder and other administrative tasks;
Process Defensive Driving records for all current and new employees;
Process employment verification and reference checks for all current and past employees;
Perform records retention activities;
Assemble all information for public records requests;
Support the Organizational Development Manager with Clerk Care activities;
Perform other functions, duties and conduct special projects and / or research as assigned.

Business Analytics Duties :

Generate reports / queries including writing, maintaining, and supporting a variety of reports or queries utilizing appropriate reporting tools;

Assist with Florida New Hire Reporting;

Assist the Division SharePoint Administrator to maintain the Human Resources site and intranet;

Assist in creating reports and dashboards on historical data and forecasting results from applicable systems;

Assist in producing weekly, monthly, quarterly, annual HR reports as required;

Assist, gather, assemble, and report HR metrics and labor market trends;

Assist in producing, analyzing, and interpreting workforce analytics;

Acquire data from primary or secondary data sources, collect and analyze data;

Assist in tracking trends and developments in HR;

Assist with implementing and tracking metrics for employee relations issues;

Assist in producing reports utilized throughout the organization for HR Administration;

Produce and deliver ad hoc and planned reports;

Assist in research and analysis of human resources related issues as assigned.

Job Requirements

Minimum Qualifications Required :

High School Diploma or GED;

Minimum of three (3) years of Administrative experience and knowledge of general administration support functions;

Proficiency working with a personal computer in Windows environment and utilizing word processing (MS Word, Excel, Power Point, and Outlook).

Preferred Qualifications :

Associate's Degree in Human Resources, Business Administration, or directly related area;

Clerical certification (e.g., Certified Administrative Professional, Microsoft Office Specialist).

Technical Requirements :

Understand and execute complex and / or confidential oral and written instructions;

Ability to :

o Work in Deltek, Munis, SharePoint and LiveAgent;

o Fully support the organization's strategic goals / initiatives by delivering exemplary services to both internal and external customers;

o Demonstrate general knowledge in the area of Human Resources;

o Demonstrate knowledge of the rules, regulations, procedures, and the organizational structure of the Clerk's Office;

o Demonstrate ability to self-start, prioritize and effectively handle multiple projects simultaneously while remaining organized;

o Demonstrate ability to meet commitments and deadlines while working in a fast-paced environment which experiences many interruptions;

o Actively seek new ways to grow and be challenged using both formal and informal development channels;

o Foster a productive work environment which promotes a process of continual improvement in both quality and productivity throughout the organization;

o Maintain confidentiality and appropriately handle sensitive matters;

o Exhibit willingness to share information with team members, educate, and mentor team members, and actively support the success of the team and the division;

o Model trustworthiness and highly ethical behavior; hold / protect confidential information;

o Demonstrate exceptional interpersonal and leadership skills.

Working Conditions :

This job is eligible for Flexible Work Schedule.

This job is absent of disagreeable working conditions. This job is performed in an office work environment.

This is a Safety and Security Sensitive Position in which a drug impairment constitutes an immediate and direct threat to public health, safety, or security, requiring a high degree of public trust in protecting court records and individual PII (Personally Identifiable Information). The Orange County Clerk of Courts Safety and Security Sensitive Positions requires the employee to perform one or more of the following :

Work with confidential customer and / or employee information;

Access our Case Management System "Odyssey" that contains PII (personally identifiable information);

Access our "Munis System" that contains our banking accounts information, financial information, and PII (personally identifiable information);

Access to Court Evidence that includes but is not limited to (controlled substances, criminal investigation documents, weapons, and other like items);

Access to the juvenile facility;

Handle cash and other forms of payment such as credit cards;

Set up differed payments for customers;

Be sworn to "Oath by the Clerk";

Operate heavy equipment such as a forklift and scissor lift;

Operate company vehicle.

Physical Requirements :

Constant : sitting, walking, speaking and hearing.

Constant : typing, writing, and reading.

Occasional : standing, reaching over head, carrying, pushing, lifting (up to 25 pounds).

of Hires Needed

Closing Date

Salary : $20 - $30

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