Senior Executive Assistant, Student Services Division

The Orange County Department of Education is seeking a dynamic and innovative Senior Executive Assistant to serve as a key strategic partner supporting a member of Cabinet. We're looking for a relationship builder and systems thinker who can transform traditional administrative functions through emerging technologies while maintaining the human touch that strengthens organizational culture. The ideal candidate will be an energetic self-starter who excels at creating efficient systems, leveraging AI and digital tools to enhance productivity, and building meaningful connections across our organization. Strong experience with budget monitoring, grant compliance procedures, and financial reporting is crucial, ensuring resources are managed effectively to support our mission. As a tech-savvy professional, you'll play a pivotal role in streamlining workflows, optimizing operational processes, and bridging the gap between innovation and fiscal responsibility. This role goes beyond traditional administrative support – you'll be a cultural catalyst who helps shape how we work and collaborate while maintaining financial integrity. If you're passionate about education, energized by technology-driven solutions, and Key Responsibilities: • Organize, set priorities, and exercise sound independent judgment within areas of responsibility. • Manage multiple and rapidly changing priorities calmly and efficiently. • Maintain highly sensitive and confidential information with discretion. • Establish and maintain effective working relationships with the OCDE Board of Education, administrators, superintendents, officials from other county school districts, and other stakeholders. • Prepare clear, accurate reports and correspondence. • Organize and maintain complex and confidential office files systematically. • Leverage AI and digital tools to enhance efficiency, streamline workflows, and support data-driven decision-making. The Orange County Department of Education (OCDE) serves some of Orange County’s most vulnerable student populations and provides support and mandated fiscal oversight to 28 school districts serving more than 600 schools and approximately 475,000 students. In addition to providing direct instruction to students through its own alternative and special education programs, OCDE administers an array of programs and services that are critical to the operations of local school districts and community colleges, facilitating professional development, legal guidance, payroll, career and technical education support, high-speed internet access, Local Control and Accountability Plan assistance and approval, resources for families, and student enrichment. OCDE’s vision is that “Orange County students will lead the nation in college and career readiness and success.” Department staff are working to achieve this goal in collaboration with educators at all levels of student development, from early childhood through higher education, and in partnership with families, businesses and community organizations. Education, Experience, and Training Guidelines: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: • High school or high school equivalency test. • Associate’s degree in business management, communications, or related field. • Six (6) years of increasingly responsible office administrative or secretarial experience. At least two (2) years of which were in a lead capacity. There are supplemental questions in the application. Please note that the EdJoin system will time-out after a 20-minute period of perceived inactivity. To assist you in the preparation of your application, the supplemental questions are listed here. Your responses should be thoughtful and thorough, and within the limit of 5,000 characters or less. We recommend that you prepare your responses in advance of beginning the application. 1. What strategies do you use to build strong relationships across an organization, especially when working with individuals at different levels? 2. If given the opportunity, how would you integrate AI tools into your workflow to optimize scheduling, communication, or data management? 3. Describe your experience with budget monitoring, grant compliance, or financial reporting. How do you ensure accuracy in these areas?

Salary : $6,079 - $7,970