Event Coordinator - $1,000 Sign On Incentive

Overview

At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals.

The Orange County Convention Center is seeking to hire a Event Coordinator with Convention Center Sales and Marketing Division. We are seeking a highly organized and detail-oriented Event Coordinator with experience in the planning and execution of large-scale events, including tradeshows and conventions. The ideal candidate will possess strong communication skills, the ability to collaborate with a wide range of stakeholders, and a deep understanding of event services and event operations

Job Description

General Functions

Responsible for the coordination of events within the Orange County Convention Center. General supervision is received from the Supervisor of Event Management and is reviewed through activity reports, conferences and results achieved.

Representative Duties/Assignments

• Coordinates assigned events within the Orange County Convention Center: to include event outlines, equipment coordination, monitoring events in progress, customer service and relations, and contractual matters.
• Enforces written policies and procedures of the Center and exercises independent judgment in all activities with clients, event patrons and the general public
• Performs as liaison between users of the Orange County Convention Center and the Center's staff.
• Attends planning meetings with clients and their vendors. Conducts pre-convention meetings with Center, divisions, clients and their vendors.
• Collects and manages information for the purpose of producing an event.
• Produces an event document, including schedules, department instructions and diagrams, utilizing industry specific software.
• Reviews lessee's contract to ensure dates, times, facilities, and equipment provided are correct and contractual provisions have been fulfilled.
• Manages events in progress to ensure compliance with Center policy and public safety codes.
• Meets the Center of Hospitality (CoH) standards.
• Leads the planning and execution of events, including tradeshows, conventions, and large-scale public assembly gatherings.
• Collaborates with both internal and external stakeholders, including vendors, exhibitors, clients, and team members, to ensure smooth event operations.
• Provides exceptional customer service by effectively communicating, actively listening, and resolving issues to meet customer needs.
• Oversees event logistics and ensures all operational details are executed with precision.
• Demonstrates strong knowledge of crowd management techniques and ensure a safe and organized environment.
• Utilizes your understanding of event industry terminology to ensure clarity in communication and execution.
• Performs other related duties as assigned.
  
  
  

Minimum Qualifications

Requires a Bachelor's degree in Business, Public Administration, Recreation or Hospitality Management and two years of experience in Convention/Event Coordination, or an equivalent combination of relevant education, training and experience.

Must have the ability to work a flexible schedule including evenings, weekends and holidays.

Preferences

• Proven experience in event operations and planning, with a solid understanding of tradeshows, conventions, and large-scale events.
• Strong interpersonal and communication skills, both written and oral.
• Ability to effectively manage multiple priorities and maintain attention to detail under pressure.
• Demonstrated experience in working with a wide range of event stakeholders.
• Knowledge of crowd management and control techniques.
• Familiarity with facility use contracts and event-related terminology.
• Experience with Microsoft Office products and event management software.
  
  
  

Application Deadline

Open Date: 01/16/2025

Close Date: 01/22/2025

This posting is subject to close without prior notice.

Salary Information

Pay Grade: 015 - From $24.27 to $31.55

FLSA Status: Exempt

Placement based on Education and Experience

Selected candidate will be required to successfully complete the pre-employment drug, physical and background check.

Sign-on Incentive

This position may be eligible for a Sign-on Incentive. To learn more about our Sign-on Incentive Program visit our website at:

http://www.ocfl.net/careers/#incentives

Benefits

• 10 paid holidays and up to 2 floating holidays annually.
• 18 days paid time off per year.
• Longevity bonus based on years of service.
• 6 days of paid TERM (sick) time annually.
• Low-cost medical, dental, vision, additional life insurance.
• Free basic life, long term disability, and employee assistance for all the family members effective on day one.
• Participation in the Florida Retirement System.
• Employee assistance program includes multiple free one on one sessions with licensed counselors and online tools for legal advice, financial planning, personal life balance, etc.
• Free access to Wellworks gyms and Orange County Recreation Centers.
• Free onsite wellness coaching, including dietician and nurse.
• Tuition reimbursement program.
• Earn service time to forgive student loans.
  
  
  

Disclaimer: Benefits may vary for employees under collective bargaining agreements.

For more information on Benefits visit - https://www.ocfl.net/EmploymentVolunteerism/EmployeeBenefits.aspx

Veterans Preference

If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the closing date of the posting. Please scan and upload a copy of your cover letter and supporting documents, to Orange County Human Resources Division via the secure Box.com folder.

Your cover letter should include the Job ID number you are applying for, the title of the position, your full name and the last 4 digits of your social security number. *If you are a current employee returning from active military service, you may be eligible for promotion preference if the active military service qualifies for Veterans' Preference. Please note that Veterans' Preference applies only to a Veterans' first promotion after reinstatement or reemployment, without exception.

Educational Requirements

If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.

Address

Orange County Convention Center - 9800 International Drive, Orlando, FL 32819

Notes

If you are passionate about creating exceptional event experiences and thrive in a fast-paced, dynamic environment, we’d love to hear from you! Apply today to join our team and contribute to the success of our events.