What are the responsibilities and job description for the Events & Special Projects Coordinator position at Orange County Government?
Overview
At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals.
Job Description
General Functions
This position plans major events, including news conferences for the Mayor and the Orange County Commissioners. This includes arranging, staffing, promoting and management of signature events. This position functions as staff/liaison to major events, initiatives and related committees.
Work is performed with independent judgment and self-initiative under general supervision of the Communications Manager.
Representative Duties/Assignments
Bachelors degree from an accredited institution in Public or Business Administration, Hospitality Management, Communications, or a closely related field and three years of progressively responsible experience in events planning, public relations, or media relations in a professional or business setting; or an equivalent combination of relevant education and experience.
Proficiency in Microsoft Office including Word, Outlook, Excel, PowerPoint and Access.
Preferences
Experience in developing and maintaining rela¿¿onships with internal and external partners.
Experience in the development and implementa¿¿on of produc¿¿on schedules, run of shows, and data reports.
Ability to li¿¿ up to 50lbs.
Application Deadline
Open Date: 03/05/2025
Close Date: 03/19/2025
This posting is subject to close without prior notice.
Salary Information
Pay Grade: 016 - From $26.16 to $34.01
FLSA Status: Exempt
Placement based on Education and Experience
Benefits
For more information on Benefits visit - https://www.ocfl.net/EmploymentVolunteerism/EmployeeBenefits.aspx
Veterans Preference
If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the closing date of the posting. Please scan and upload a copy of your cover letter and supporting documents, to Orange County Human Resources Division via the secure Box.com folder.
Your cover letter should include the Job ID number you are applying for, the title of the position, your full name and the last 4 digits of your social security number. *If you are a current employee returning from active military service, you may be eligible for promotion preference if the active military service qualifies for Veterans' Preference. Please note that Veterans' Preference applies only to a Veterans' first promotion after reinstatement or reemployment, without exception.
Educational Requirements
If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.
Address
400 E. South St.
Orlanto, FL 32801
Notes
Selected candidate will be required to successfully complete the pre-employment drug, physical and background check.
At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals.
Job Description
General Functions
This position plans major events, including news conferences for the Mayor and the Orange County Commissioners. This includes arranging, staffing, promoting and management of signature events. This position functions as staff/liaison to major events, initiatives and related committees.
Work is performed with independent judgment and self-initiative under general supervision of the Communications Manager.
Representative Duties/Assignments
- Develops and coordinates high pro¿le special events and large community events involving the Mayor and/or the Orange County Board of County Commissioners.
- Serves as the lead for signature events and special projects, such as the State of the County, Women’s Forum, Simula¿¿on Summit and Economic Summit as well as the Board of County Commission mee¿¿ngs and other special mee¿¿ngs. Special projects include the Meet the Mayor, the Mayor's Annual Toy Drive and parades.
- Works closely with the Mayor’s O¿ce, Facili¿¿es Management Division and Orange TV to oversee events that take place at the County Administra¿¿on Center including the administra¿¿on of the BCC Booking pla¿¿orm.
- Serves as the liaison during joint events between Orange County and other municipali¿¿es and organiza¿¿ons or special announcements.
- Coordinates speakers, event registra¿¿on and catering orders, setup and clean-up, and other logis¿¿cs for events and programs. This includes conduc¿¿ng virtual mee¿¿ngs to discuss event logis¿¿cs with produc¿¿on teams.
- Prepares communica¿¿on materials for mee¿¿ngs/events including special events checklists and brie¿ng sheets for events. Manages volunteer ambassadors for signature events and special projects.
- Coordinates events/programs for Mayor with outside partners. Works with Orange TV for PowerPoint presenta¿¿ons for the Commission mee¿¿ngs and other material as needed.
- Assists with special communica¿¿ons projects and other projects.
- Performs other du¿¿es as assigned.
Bachelors degree from an accredited institution in Public or Business Administration, Hospitality Management, Communications, or a closely related field and three years of progressively responsible experience in events planning, public relations, or media relations in a professional or business setting; or an equivalent combination of relevant education and experience.
Proficiency in Microsoft Office including Word, Outlook, Excel, PowerPoint and Access.
Preferences
Experience in developing and maintaining rela¿¿onships with internal and external partners.
Experience in the development and implementa¿¿on of produc¿¿on schedules, run of shows, and data reports.
Ability to li¿¿ up to 50lbs.
Application Deadline
Open Date: 03/05/2025
Close Date: 03/19/2025
This posting is subject to close without prior notice.
Salary Information
Pay Grade: 016 - From $26.16 to $34.01
FLSA Status: Exempt
Placement based on Education and Experience
Benefits
- 10 paid holidays and up to 2 floating holidays annually.
- 18 days paid time off per year.
- Longevity bonus based on years of service.
- 6 days of paid TERM (sick) time annually.
- Low-cost medical, dental, vision, additional life insurance.
- Free basic life, long term disability, and employee assistance for all the family members effective on day one.
- Participation in the Florida Retirement System.
- Employee assistance program includes multiple free one on one sessions with licensed counselors and online tools for legal advice, financial planning, personal life balance, etc.
- Free access to Wellworks gyms and Orange County Recreation Centers.
- Free onsite wellness coaching, including dietician and nurse.
- Tuition reimbursement program.
- Earn service time to forgive student loans.
For more information on Benefits visit - https://www.ocfl.net/EmploymentVolunteerism/EmployeeBenefits.aspx
Veterans Preference
If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the closing date of the posting. Please scan and upload a copy of your cover letter and supporting documents, to Orange County Human Resources Division via the secure Box.com folder.
Your cover letter should include the Job ID number you are applying for, the title of the position, your full name and the last 4 digits of your social security number. *If you are a current employee returning from active military service, you may be eligible for promotion preference if the active military service qualifies for Veterans' Preference. Please note that Veterans' Preference applies only to a Veterans' first promotion after reinstatement or reemployment, without exception.
Educational Requirements
If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.
Address
400 E. South St.
Orlanto, FL 32801
Notes
Selected candidate will be required to successfully complete the pre-employment drug, physical and background check.
Salary : $26 - $34
