Sr Fiscal Coordinator - $1,000 Sign-On Incentive

Overview

At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals.

Job Description

General Functions

Performs advanced accounting and administrative duties in the maintenance of accurate fiscal records and reports requiring initiative and independent judgement.

Work is performed with limited supervision and is reviewed for compliance with division objectives and policies for achievement of desired results.

Representative Duties/Assignments

• Duties may vary based on area of assignment or responsibility.
• Prepares and maintains accounts payable and revenue records by fund, grant, project and account. Maintains an automated accounting system.
• Audits, verifies and processes travel reimbursement requests. Receives, audits and posts revenue received and submits to Finance for deposit.
• Assists in preparing and monitoring division budget.
• Prepares budget transfer requests, purchase orders and field purchase orders. Prepares bills for purchase of services and maintains billing system records within division guidelines and procedures. Encumbers funds and processes invoices for payment.
• Coordinates purchases, deliveries and P-Card orders for goods and services procured by the division.
• Prepares monthly and quarterly financial reports for funds, grants, and projects to accurately track revenue and expenditures. Analyzes and reconciles accounts to identify discrepancies and accurately maintains records and reports. Maintains accurate records of goods and services ordered and received.
• Prepares departmental timesheets and submits to Payroll for processing.
• Makes recommendations to establish or revise divisional fiscal procedures.
• May be responsible for maintaining departmental petty cash fund. Supervises clerical staff as assigned.
• Coordinates, prepares and reviews fiscal, administrative, and outside legal services, Invitation for Bids (IFBs), Requests for Proposals (RFPs), and agreements, and follow up amendments as may be applicable.
• Coordinates and reviews fiscal and administrative contractual/Purchase Order (P.O.) items, such as: auditing proposals; assuring sufficient budget; making recommendations accordingly; troubleshooting problems (e.g., contractual compliance, scope-of-work parameters, explanations/interpretations of intended contractual services, etc.); working with internal and external staff, vendors, and other pertinent personnel; initiating and setting up meetings, fine-tuning/revising descriptions, etc.; tracking/monitoring costs.
• Works with various work groups within the division and department to develop improved fiscal and administrative procedures (workflows and processes). Initiates, coordinates, recommends, and prepares procedure documents. Monitors procedures; recommends and/or prepares revisions, as needed. Assists management in the evaluation of the successful implementation and maintenance of the procedures.
• Approves Operations and Maintenance purchases/services in LGFS.
• Maintains computerized Bill Frequency Analysis data base for use in forecasting demand for water service. Accurately formatting and updating data models, which is critical in the development of water and wastewater rates.
• Serves as point of contact on leased building maintenance and management issues which includes interfacing with other county departments (Real Estate Management, etc.) and property management company on pending issues.
• Coordinates the Division tangible property requirements and serves as the Department representative.
• Coordinates special projects, assignments, and programs.
• Coordinates special projects, assignments, and programs within the Department as requested by management.
• Analyzes and interprets proposed legislation, documents of technical and non-technical nature, emergency response plans, etc. as related to financial matters to develop and provide recommendations and/or impact statements.
• Assists in writing and processing grant applications for Federal, State, and Local funding programs.
• Coordinates financial needs during emergency operation activation.
  
  
  

Minimum Qualifications

Bachelor degree from an accredited institution in Accounting, Finance, Business or Public Administration or a closely related field and one year of accounting or financial experience; or an equivalent combination of relevant education and experience.

May be required to demonstrate advanced proficiency in spreadsheet and word processing software.

Maybe required to complete the minimum required emergency responder training, and participate in any disasters.

Maybe required to complete the Advanced (ICS-400) Incident Command System courses within one year of hiring.

Preferences

Experience with federal, state and/or local grants.

Application Deadline

Open Date: 04/03/2025

Close Date: 04/17/2025

This posting is subject to close without prior notice.

Salary Information

Pay Grade: 013 - From $20.88 to $24.01

FLSA Status: Non-Exempt

Placement based on Education and Experience

Benefits

• 10 paid holidays and up to 2 floating holidays annually.
• 18 days paid time off per year.
• Longevity bonus based on years of service.
• 6 days of paid TERM (sick) time annually.
• Low-cost medical, dental, vision, additional life insurance.
• Free basic life, long term disability, and employee assistance for all the family members effective on day one.
• Participation in the Florida Retirement System.
• Employee assistance program includes multiple free one on one sessions with licensed counselors and online tools for legal advice, financial planning, personal life balance, etc.
• Free access to Wellworks gyms and Orange County Recreation Centers.
• Free onsite wellness coaching, including dietician and nurse.
• Tuition reimbursement program.
• Earn service time to forgive student loans.
  
  
  

Disclaimer: Benefits may vary for employees under collective bargaining agreements.

For more information on Benefits visit - https://www.ocfl.net/EmploymentVolunteerism/EmployeeBenefits.aspx

Veterans Preference

If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the closing date of the posting. Please scan and upload a copy of your cover letter and supporting documents, to Orange County Human Resources Division via the secure Box.com folder.

Your cover letter should include the Job ID number you are applying for, the title of the position, your full name and the last 4 digits of your social security number. *If you are a current employee returning from active military service, you may be eligible for promotion preference if the active military service qualifies for Veterans' Preference. Please note that Veterans' Preference applies only to a Veterans' first promotion after reinstatement or reemployment, without exception.

Educational Requirements

If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.

Notes

Selected candidate will be required to successfully complete the pre-employment drug, physical and background check.