What are the responsibilities and job description for the Accounts Payable Specialist position at Orangetheory Fitness?
Accounts Payable Specialist
We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our finance team. In this critical role, you will be responsible for managing the full cycle of accounts payable functions to ensure timely and accurate processing of invoices and payments. The ideal candidate will bring strong analytical skills, a commitment to accuracy, and the ability to thrive in a fast-paced environment.
Our Benefits
- FREE Premier Orangetheory Fitness membership for you and a dependent
- Compensation range from $55,000-$65,000, depending on experience
- Medical, Dental, Vision and Life Insurance
- 401(k) Retirement Plan after 60 days
- Unlimited Paid Time Off (7) Holidays
- Paid Leave
- Hybrid work environment (three days in office, two days WFH)
Job Responsibilities
Transactions & Records
- Set up new vendors in the system, ensuring all required documentation is complete and accurate.
- Maintain and update vendor records regularly, ensuring accuracy and compliance.
- Serve as the primary point of contact for vendor inquiries and maintain strong vendor relationships.
- Prepare and issue annual 1099 forms to applicable vendors.
- Receive, review, and process vendor invoices and credit memos accurately and timely.
- Monitor the accounts payable email inbox to process incoming documents and respond to inquiries.
- Process payments via wire transfer, check, Bill.com, or other approved payment methods.
- Reconcile accounts payable transactions and ensure consistency between system records and vendor statements.
- Monitor expenses and flag any discrepancies or concerns to management promptly.
- Investigate and resolve discrepancies between invoices, purchase orders, and payment records.
- Review bank transactions related to expenses to verify accuracy and validity.
- Document new accounts payable processes or update existing procedures as needed to support efficiency and compliance.
Reporting
- Prepare and distribute weekly Accounts Payable aging reports and prioritized payables reports.
- Generate ad hoc reports on vendor payments, expenses, and other related activities as requested.
- Assist with any other reporting needs as directed by management.
Knowledge, Skills, & Abilities
- Exceptional attention to detail with a commitment to accuracy in all tasks.
- Highly organized with the ability to prioritize workload and manage multiple deadlines.
- Strong data entry skills with a focus on speed and precision.
- Excellent communication skills—both verbal and written—with the ability to build positive relationships across teams and with vendors.
- Comfortable working in a hybrid work environment (in-office and remote).
Education and Experience
- Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration preferred but not required.
- 2 years of experience in accounts payable or a similar finance/accounting role.
- Proficiency in Microsoft Excel, including intermediate to advanced skills (pivot tables, VLOOKUPs, and advanced functions).
- Experience supporting multi-unit operations is a plus, but not required.
Equal Employment Opportunity
Austin Fitness Group is an equal opportunity employer. Austin Fitness Group is committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, national origin, age, or any other characteristic protected by federal, state and/or local laws. We adhere to a strict policy of non-discrimination in all aspects of employment. This Equal Employment Opportunity Policy applies to all employees and applicants for employment. Austin Fitness Group is dedicated to upholding the principles of equal employment opportunity and fostering a workplace that promotes fairness, equity, and respect for all individuals.
Salary : $55,000 - $65,000
