AP Billing Specialist IV

What are the requirements for this position?

• Read, understand, and consistently follow procedures and policies
• Interpret and apply corporate financial policies and company controls
• Strong work ethic and focus on problem solving
• Strategic thinker with a desire for continuous improvement
• Communicate analyses and information clearly, concisely, and effectively
• Work with people in a manner that shows sensitivity, tact, and professionalism
• Strong organizational skills, and ability to prioritize and balance workload to meet deadlines
• Attention to detail, multi-tasking, and strong follow through
• Generally, 6 years of experience
• Commensurate SQL reporting experience required
• Commensurate proficiency with Excel
• Degree in Accounting (or equivalent experience) required
• Commensurate performance, skills, and knowledge

• Are you qualified for this position? If yes, apply NOW!

Are there any preferred qualifications?

• Experience with ERP systems preferred.

Job Responsibilities:

• Protects organization value by keeping information confidential
• Responsible for vendor invoice processing including receiving invoices, matching and validating invoices against properly approved purchase orders and receiving documentation, and inputting invoices into Accounts Payable (A/P) system through “batch input screen and post” process. Clear computer-generated “receiving documents” that reconcile to the payment to enable accurate month-end accrual reporting
• Researches and properly documents management approval of all discrepancies
• Monitors discount opportunities, verifies federal ID numbers, verifies vendor accounts by reconciling periodic statements, ensures credit is received for supplier debit balances, voids checks, and issues stop payments as necessary
• Charges expenses to cost centers in accordance with company policy, and GL coding assigned by department managers and validated by A/P personnel
• Schedules payments and processes checks and wire transfers weekly through Sunday of the following week.
• Obtains manager approval for scheduled payments AND executive approval before releasing payment. Certain checks will require a second signature.  Ensures that all payments have appropriate documentation and are properly approved prior to payment according to company policy. Audits wire transfer packets received pre-matched and pre-manager-approved from purchasing
• Processes interim payments as needed and justified on occasion
• Maintains control and custody of blank check stock. Reconciles usage to ensure no checks go missing. 
• Distributes or mails signed checks as required. Sends import vendors remittance summary detail that matches the amount wired to them
• Properly records any import wire transfers for PRE-PAYMENTs. Clears these payments when the goods are received
• Attaches check “file copy” to invoice packets and scans/indexes all payments for quick and consistent retrieval via BMI (name of software) scanning software. Oversees scanning and filing of all payment packets
• Keeps records of expense advances and reconciles to expense reports when submitted
• Maintains current the Vendor Master file for all vendors, and the Contact Matrix for import vendors
• Maintains all spreadsheets (including recurring-item log) used in the A/P process
• Completes month-end reporting for accruals (for both domestic A/P and import wire transfer)
• Runs Host-system reports and queries as required on vendor or payable history
• Utilizes SQL and Excel (data tables and pivot tables) for efficient reporting and analyses
• Responsible for customer invoicing for all warehouse and dropship orders upon receipt of proper and required shipment documentation (including packing slips and bills of lading). Drop-shipments specifically require a copy of the Customer’s P.O., Orbit’s P.O. to the supplier, and the supplier’s packing list and invoice.  These documents are provided either directly from the supplier or coordinated through our Shanghai office
• Prints any non-electronic invoices and mail them to the customer in a timely fashion
• Responsible to help drive business alignment supported through frequent interaction with personnel in all areas of the company
• Involved in IT development projects to continuously improve A/P processing systems, billing systems, and reporting capabilities. Creates and reviews controls needed for accurate processing and reporting
• Updates job knowledge by participating in educational opportunities
• Performs year-end, 3^rd-party audit duties
• Issues/manages/cancels company credit cards per company policy and executive direction
• Analyzes, summarizes data, reports findings, interprets results, and makes recommendations
• If applicable, manages direct reports, provides focus, mentoring and training, ensures team effectiveness, and handles conflict resolution. Handles annual reviews, staffing, organizational change effectiveness, and career development.

We offer great benefits:

• Competitive pay, plus bonus
• A free onsite healthcare clinic
• Flexible office hours (standard M-F, 8 AM to 5 PM)
• PTO and paid holidays
• Medical, dental, and vision insurances
• Life insurance
• Long- and short-term disability insurances
• Employee discounts on Orbit and Husqvarna products
• Subsidized UTA ECO pass (Frontrunner, Trax, & buses)
• And more!

About Orbit

Orbit Irrigation was founded over 50 years ago in Utah and is now part of the Gardena Division of the Husqvarna Group, creating the global leader in residential watering solutions. In addition, Orbit's B-hyve suite of smart products, with over 2 million connected devices, helps consumers conserve water, promote plant health, and save money. We are changing the way the world waters!

Learn more at:

• https://www.orbitonline.com/
• https://us.gardena.com/
• https://www.husqvarnagroup.com/en/

Orbit Irrigation is an Equal Employment Opportunity employer who participates in E-Verify. Reference checks are a prerequisite for employment. All offers are contingent on completion of a drug screening and may be contingent on completion of a criminal background check. All successful candidates must provide original documents that will establish their identity and eligibility to work in the United States as required by the Immigration Reform and Control Act.