Executive Assistant

Executive Assistant Job Description

Seeking a highly organized, detail-oriented, and self-motivated candidate for this role. The Executive Assistant will handle a variety of tasks, from managing schedules and travel arrangements to supporting special projects and maintaining strong communication with team members. Strong time management and follow-up skills are essential.

Responsibilities:

• Manage senior management calendars, schedule meetings, appointments, and events.
• Arrange travel and accommodations for senior management, ensuring all logistics are handled seamlessly.
• Prepare and format documents such as presentations, reports, agendas, and correspondence when needed
• Screen calls and emails, respond to requests, and direct non-routine inquiries to the appropriate staff.
• Draft internal announcements, correspondence, and reports as needed.
• Confidentiality and Discretion: Handle sensitive matters with a high level of confidentiality and discretion are required for this role.
• Project and Calendar Management: Help manage senior management contacts and ensure all personal and professional meetings are properly scheduled and organized.
• Oversee complex schedules and resolve any calendar conflicts.
• Help with ad-hoc projects, including personal events or family-related tasks.
• Perform general administrative duties such as filing, copying, and organizing information.
• Maintain a highly functional and organized work environment.
• Be responsive to phone calls, emails, and texts, often outside of regular business hours.
• Provide backup support for accounting and assist with any necessary administrative functions.
• Perform other duties / tasks when needed

Qualifications:

• Strong organizational and time management skills with the ability to prioritize and manage multiple tasks.
• Detail-oriented with excellent follow-through on assignments.
• Proficient in MS Office.
• Excellent verbal and written communication skills.
• Ability to work independently, make decisions, and manage sensitive information with discretion.
• No formal degree required; prior experience in a similar role preferred but not mandatory.

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Expected hours: No more than 40 per week

Benefits:

• 401(k) matching
• Health savings account
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Excel: 3 years (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Duluth, GA 30096 (Required)

Ability to Relocate:

• Duluth, GA 30096: Relocate before starting work (Required)

Work Location: In person

Salary : $15 - $20