What are the responsibilities and job description for the Executive Assistant, Office of the Inspector General, (Salem/Hybrid) For ODOC, BOPPPS, OCE employees only position at Oregon Department of Corrections?
Initial Posting Date
01/22/2025
Application Deadline
02/02/2025
Agency
Department of Corrections
Salary Range
$5,240 - $7,718
Position Type
Employee
Position Title
Executive Assistant, Office of the Inspector General, (Salem/Hybrid) For ODOC, BOPPPS, OCE employees only
Job Description
Executive Assistant, Office of the Inspector General, ( Salem) For ODOC, BOPPPS, OCE employees only
Headquarters – Salem, OR
Oregon Department of Corrections
This position is available for current regular status employees of the Oregon Department of Corrections, Oregon Corrections Enterprises, or Oregon Board of Parole, Probation, and Post-Prison Supervision
About The Job – Your Role
You will operate under the general supervision of the ODOC Inspector General, an Assistant Director-level executive manager, providing confidential administrative support to the Inspector General, Deputy Inspector General, and Assistant Inspectors General. You will support the Executive Team (ET) in establishing strategic priorities, ensuring operational accountability, and administering agency programs and operations. Your responsibilities include coordinating internal and external communications and representing the agency to stakeholders, including the public, legislature, and media.
You will apply relevant statutes, regulations, and guidelines to ensure compliance and efficiency, consulting with the Inspector General as needed to clarify expectations and address complex issues. You will handle highly sensitive and confidential tasks, facilitate communication across functional units, and oversee short- and long-term goal development, performance planning, and strategic initiatives.
This role involves daily interaction with ODOC staff and the public, as well as periodic engagement with other agencies, the legislature, and external stakeholders. Occasionally, the Executive Assistant represents ODOC on committees or workgroups.
In this role you will act as a lead worker within the Office of the Inspector General (OIG) support team, you will oversee three Office Specialists, assigning work, coordinating tasks, managing workloads, and providing leadership to ensure efficient operations.
This position is management services and may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
Minimum Qualifications
Four (4) years of staff-level experience providing administrative support to management.
The experience must include technical or analytical duties in the management of program goals and objectives; performing program or project planning; preparing, monitoring, or controlling budgets; or performing research and providing analytical information and/or recommendations used in management decision making.
OR
A Bachelor's degree in business administration, Management, Public Administration or a closely related field may be substituted for up to two years of the required experience.
Requested Skills
Cover Letter
Please submit a formatted cover letter, no more than two (2) pages and describe your experience as it relates to this position and how you feel you meet the minimum qualifications. Please be specific and include any knowledge, skills, and training gained through your experience.
Failure to upload a cover letter or fully address the prompt may result in the dismissal of your application.
Working Conditions
This position is designated as a hybrid working position with an occasional need to report to Headquarters or institutional visits as needed. May be required to travel in state, which may include overnight trips. May work irregular and long hours. May be exposed to verbal abuse, harassment, threats of violence to self-and/or family. Occasional interactions with AICs.
About The Department
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to promote public safety by holding offenders accountable for their actions and reducing the risk of future criminal behavior.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Additional Information – Please monitor your Workday and email accounts. You may be contacted through Workday or have additional tasks to complete.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application.
Questions
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Stephanie Johnston, Stephanie.M.Johnston@doc.oregon.gov
Reference Number: 173605
01/22/2025
Application Deadline
02/02/2025
Agency
Department of Corrections
Salary Range
$5,240 - $7,718
Position Type
Employee
Position Title
Executive Assistant, Office of the Inspector General, (Salem/Hybrid) For ODOC, BOPPPS, OCE employees only
Job Description
Executive Assistant, Office of the Inspector General, ( Salem) For ODOC, BOPPPS, OCE employees only
Headquarters – Salem, OR
Oregon Department of Corrections
This position is available for current regular status employees of the Oregon Department of Corrections, Oregon Corrections Enterprises, or Oregon Board of Parole, Probation, and Post-Prison Supervision
About The Job – Your Role
You will operate under the general supervision of the ODOC Inspector General, an Assistant Director-level executive manager, providing confidential administrative support to the Inspector General, Deputy Inspector General, and Assistant Inspectors General. You will support the Executive Team (ET) in establishing strategic priorities, ensuring operational accountability, and administering agency programs and operations. Your responsibilities include coordinating internal and external communications and representing the agency to stakeholders, including the public, legislature, and media.
You will apply relevant statutes, regulations, and guidelines to ensure compliance and efficiency, consulting with the Inspector General as needed to clarify expectations and address complex issues. You will handle highly sensitive and confidential tasks, facilitate communication across functional units, and oversee short- and long-term goal development, performance planning, and strategic initiatives.
This role involves daily interaction with ODOC staff and the public, as well as periodic engagement with other agencies, the legislature, and external stakeholders. Occasionally, the Executive Assistant represents ODOC on committees or workgroups.
In this role you will act as a lead worker within the Office of the Inspector General (OIG) support team, you will oversee three Office Specialists, assigning work, coordinating tasks, managing workloads, and providing leadership to ensure efficient operations.
This position is management services and may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
Minimum Qualifications
Four (4) years of staff-level experience providing administrative support to management.
The experience must include technical or analytical duties in the management of program goals and objectives; performing program or project planning; preparing, monitoring, or controlling budgets; or performing research and providing analytical information and/or recommendations used in management decision making.
OR
A Bachelor's degree in business administration, Management, Public Administration or a closely related field may be substituted for up to two years of the required experience.
Requested Skills
- Experience in strategic planning and policy development
- Ability to research and use analytical skills for evaluating statutes, rules, and policies
- High-level administrative and executive management support
- Effective communication and report-writing skills
- Problem-solving and decision-making abilities
- Multitasking and managing confidential information
- Delegating and overseeing work assignments
- Conflict resolution and team motivation
- Building and maintaining professional relationships with stakeholders
Cover Letter
Please submit a formatted cover letter, no more than two (2) pages and describe your experience as it relates to this position and how you feel you meet the minimum qualifications. Please be specific and include any knowledge, skills, and training gained through your experience.
Failure to upload a cover letter or fully address the prompt may result in the dismissal of your application.
Working Conditions
This position is designated as a hybrid working position with an occasional need to report to Headquarters or institutional visits as needed. May be required to travel in state, which may include overnight trips. May work irregular and long hours. May be exposed to verbal abuse, harassment, threats of violence to self-and/or family. Occasional interactions with AICs.
About The Department
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to promote public safety by holding offenders accountable for their actions and reducing the risk of future criminal behavior.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
- Family health, vision, and dental insurance
- Vacation, sick leave, and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and long-term disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
- And more
- After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
- Top candidates will be referred to the hiring manager.
- The hiring manager will review your application and schedule interviews.
- Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
- Final candidates will have a background check, PREA check, and reference checks.
- A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
- A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Additional Information – Please monitor your Workday and email accounts. You may be contacted through Workday or have additional tasks to complete.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application.
Questions
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Stephanie Johnston, Stephanie.M.Johnston@doc.oregon.gov
Reference Number: 173605
- Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
- Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
- ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
- This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
- This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.
Salary : $5,240 - $7,718
