What are the responsibilities and job description for the Office Specialist 2 | Salem position at Oregon Health Authority?
Initial Posting Date:
02/07/2025
Application Deadline:
02/16/2025
Agency:
Oregon Health Authority
Salary Range:
$3,429 - $4,622
Position Type:
Employee
Position Title:
Office Specialist 2 | Salem
Job Description:
The Oregon State Hospital, a division of the
Oregon Health Authority
, has multiple fantastic opportunities for Office Specialist’s to join an excellent team. We are looking for a passionate individual to support Oregon State Hospital's mission, which includes supporting one's recovery and community reintegration, all in a safe environment. We are looking for Office Specialists to provide clerical support, medical record keeping, and support the Unit’s Interdisciplinary Team.
The Oregon State Hospital (OSH) is a psychiatric hospital under the direction of the Oregon Health Authority (OHA) that inspires hope, promotes safety, and supports recovery. OSH employs over 2,000 FTE and serves over 600 patients each day on two campuses. OSH provides therapeutic, evidence-based, patient-centered treatment focusing on patient recovery and community reintegration.
Work Location: Oregon State Hospital, Salem OR. On-site
Please click the link below to view the position description.
https://www.oregon.gov/oha/Jobs/PostionDescriptions/OSH-NS2-OS2 10.30.23.pdf
What Will You Do?
This position serves in a support role for the unit's interdisciplinary team as well as the operations under the direction of the Unit Administrator or designee. In addition to the provision of daily general clerical support and duties listed below, the OS2 maintains primary responsibility for acquisition and disbursement of patient funds, maintenance of unit manuals/records/files and working with legal affairs and medical clinic staff to coordinate and facilitate patient hearings and appointments.
This posting will fill three Office Specialist positions at the Salem Campus of the Oregon State Hospital that are permanent and are full-time. This position is classified as represented by a union, SEIU.
What's in it for you?
The Oregon State Hospital is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
- We offer exceptionalmedical, vision and dental benefit packagesfor you and your qualified family members with minimal out-of-pocket costs (member cost share is as low as 1% - 5%). Try this free virtual benefits counselor by clicking here:https://www.oregon.gov/oha/pebb/pages/alex.aspx
- Paid Leave Days:
- 11 paid holidays each year.
- 3 additional paid personal business days each year.
- 8 hours of paid sick leave accrued each month.
- 8 hours of vacation leave accrued each month with increases every 5 years.
- Pension and Retirementplans. After six months of service, you may qualify for the Public Employee Retirement System (PERS). New employees may be enrolled in theOregon Public Service Retirement Plan (OPSRP).
- Student Loan Forgiveness;Public Service Loan Forgiveness (PSLF)opportunity. The PSLF program may forgive student loan balances after you’ve made the equivalent of 120 qualifying monthly payments.
- Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
- Continuous growth and development opportunities.
- Clickhereto learn more and access asummaryof State of Oregon benefits.
The Oregon Health Authority is committed to:
- Eliminating health inequities in Oregon by 2030
- Becoming an anti-racist organization
- Developing and promoting culturally and linguistically appropriate programs, and
- Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.
Click
here
, to learn more about OHA’s mission, vision and core values.Minimum Qualifications:
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
OR
an associate degree in any field.
OR
an equivalent combination of education and experience.
Desired Attributes
- Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
- Preferred associate in health administration, business administration, or related closely to the field.
- Medical record keeping, and clerical support experience.
- Experience working in a patient-facing environment.
- Ability to process patient fund transactions and entering data.
- Knowledge of compliance and understanding the importance of confidentiality.
How to apply:
- Complete the Online Application.
- Complete Questionnaire
- Attach Resume.
- (Optional)Attach a Cover Letter describing how your education and/or experience meets the Required and Requested Attributes listed above.
Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the
Pay Equity Project
homepage.
Need Help?
If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act, call/text Tiffany Gregg at 503-716-7772 or
tiffany.gregg@oha.oregon.gov
Additional Information
- Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.
- If you are a veteran, you may receive preference.Click herefor more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.
- We do not offer VISA sponsorships or transfers at this time – unless specifically noted. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States
- If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
- Candidates who are offered employment at Oregon State Hospital must satisfactorily pass a pre-employment drug test.
- Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed.
- Employees at the Oregon State Hospital may be exposed to the handling, administration, waste and spill cleanup of hazardous medications, which may result in health impacts to the employee.
- Applicants can review the Oregon State Hospital's anti-retaliation notice atwww.oregon.gov/oha/OSH/Documents/SB469.pdf
- Applicant Help and Supportwebpage.
The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position.
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism
