Partner, People & Culture - Salem Campus

Description

About the Oregon Humane Society
Founded in 1868, Oregon Humane Society is the Northwest's oldest and largest animal welfare organization with one of the highest adoption rates in the nation. We are working toward our vision of a world where all animals are treated with compassion, kindness, and respect. With campuses in Portland and Salem, OHS is an Oregon-based nonprofit that relies on donor support for its adoption, education, medical and humane law enforcement programs. Visit oregonhumane.org to learn more about how we’re creating a More Humane Society.

The Team

The People & Culture team is a multifaceted and dedicated group of individuals that plays a crucial role in advancing OHS’s mission in shaping our organization's culture to ensure the well-being of our employees, volunteers, and community. Comprised of experts in human resources, project management, employee communications, safety, emergency response, community education, volunteer management, facilities, and learning and development, our team builds and fosters a safe, inclusive, and supportive environment for our organization, reflecting our core values and commitment to OHS’s mission.

The Position
The P&C Partner operates as the primary channel through which the People & Culture strategy, programs and initiatives are implemented and delivered to key partners, including leadership, staff, managers, and candidates. This role ensures comprehensive coverage of people-related activities, including performance management, compliance and reporting, manager coaching/advising for staff on both the Portland and Salem campuses. In addition, the P&C Partner facilitates effective, proactive, problem-solving with leadership and cross-departmental colleagues through developing or strengthening of partnerships and the discovery of innovative solutions.  This position collaborates with members across the People & Culture team to ensure the “people needs” align with and are accounted for within the organization’s strategic initiatives.

Essential Responsibilities
PERSONAL LEADERSHIP
• Consistently strives to exceed expectations; demonstrates flexibility, resilience, and the ability to maintain positive relationships and composure, even under difficult circumstances.
• Maintains high ethical standards, including exhibiting behaviors and actions that embrace and align to our organization and customer service values, while treating all people with respect and dignity. 
• Demonstrates an awareness of your individual personal strengths and development needs, modeling non-defensive behavior and openness to feedback; supports and builds a culture of feedback and learning.

LEARNING
• Contributes to regular dialogue and accountability with the leadership team and across the organization to review progress and course correct if necessary.
• Utilizes data and insights to identify, understand and articulate the key inputs and metrics that tell the story of the organization/team strategy and its progress.
• Builds appropriate feedback loops to measure if we are meeting key milestones and if the impact planned is being felt across the organization.

INFLUENCE & REPRESENTATION
• Communicate effectively to executive and other stakeholder groups to ensure they are informed and able to actively engage.
• Liaise with and maintain productive relationships with all stakeholders, including other departments, and donors; build mutually rewarding professional relationships inside OHS at all levels.
• Leverage our best practices externally and grow OHS’ reputation as a leader in the animal welfare space.

PRIMARY RESPONSIBILITIES
• Help create a culture that fosters a high level of staff trust by celebrating the open-door policy and being a model of our values; provide coaching and advice to leadership and managers, as needed. 
• Provide an effective and dedicated advisory service to employees in relation to absence and health issues, conduct and capability, grievance matters, organizational change, and all other employee-relations matters.
• Leave Administration

• Ensures compliance with all legal and regulatory requirements including Federal, State, and local laws and regulations related to the Human Resources function such as FLSA, ADA, Civil Rights Act of 1964, OFLA, PLO, & FMLA and other statutory leave laws.
• Develops and administers OHS’ Leave programs.
• Supports the identification of reasonable accommodations. 
• Manages cases, reporting, invoices and audits related to Worker’s Compensation.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews and updates policies and practices to maintain compliance.
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
• Works with the Safety Coordinator to mitigate future employee-related workplace incidents. 

• Payroll

• Manages electronic timekeeping systems or manually collecting and reviewing timesheets.
• Calculates payable hours, commissions, bonuses, tax withholdings, and deductions.
• Prepares and issuing earnings statements.
• Issues paychecks and manages direct deposits.
• Maintains employee records (including withholding and benefit elections & deductions).
• Aids the finance department, when needed.
• Provides information and answering staff questions about payroll related matters.

•    Policy Administration

• Develops and administers OHS policies. 
• Actively participates in Employee Handbook and policy reviews.

•    Facilitate the New Hire Orientation Experience

• Facilitate new hire orientation for Salem staff members, including coordination with cross-functional departments to deliver an exceptional first-day experience. 
• When needed, facilitate new hire orientation for Portland staff members.

•    Additional Responsibilities

• Performs routine tasks required to administer and execute human resource programs including but not limited to benefits, and leave productivity, recognition, and morale, and occupational health and safety.
• Conducts presentations and develops employee communications, as needed, related to HR practices, policies and or research.
• Understands, supports and participates in the development and implementation of work plans related to departmental strategic priorities.
• Assists with end of service (termination) coordination and activities. 
• Performs other duties as necessary or assigned.

ACCOUNTABILITY
Reports Directly To: Manager, People & Culture 
Often Engages Directly With: Internal and external stakeholders and team members from across the organization. 
 

Qualifications

Minimum Qualification & Transferable Skills
We are interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective and thought. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, mentorship and/or service will contribute to the Oregon Humane Society.

•  Minimum of three years’ experience addressing and resolving complex employee relations issues and working knowledge of multiple human resource disciplines, including compensation and payroll practices, employee and union relations, diversity, and federal and state respective employment and leave-related laws.
•  Leadership through influence and rapport building. Ability to collaborate with others, listen to and recognize different perspectives.
•  Independent thinking and confidence in decision-making. Agile decision making and the ability to change or pivot to changing priorities quickly, when needed.
•  Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies.
•  Excellent verbal and written communication skills - able to communicate with a diverse population in a consistently informative, respectful, and professional manner.
•  Able to exercise sound judgment, maintain confidentiality, when appropriate, and maintain a professional demeanor during all interactions with the public, partner agencies, donors, staff, and volunteers.
•  Ability to acquire a thorough understanding of the organization's hierarchy, jobs, qualifications, compensation practices, and the administrative practices related to those factors.
•  Outstanding verbal and written communication, presentation, customer service, and interpersonal skills.
•  Strong and objective problem-solving skills using solid reasoning skills.
•  Excellent organizational skills and strong attention to detail.
•  Excellent time management skills with a proven ability to meet deadlines.
•  Strong analytical and problem-solving skills.
•  Proficient with and comfortable using Microsoft Office Suite, HCM, cloud-based platforms, and related software.

Work Environment Conditions & Physical Requirements
This position interacts and collaborates will all levels of the organization, including OHS staff, executive team members, donors, general-public, external vendors, volunteers, and supporters. Contact and communication are carried out through face-to-face, telephone and digital interactions. Excellent customer service skills are essential to success. Communication must be clear, understandable, professional, and respectful in all circumstances.

WORKING CONDITIONS 
•  Work is primarily performed in an office and medical center/animal shelter environment.
•  Travel and work between the two campuses may be required.
•  Occasional weekend and evening work may be required.
•  Animal contact and related injuries may occur.
•  Noise exposure varies and sometimes includes uncontrolled barking and other animal vocalizations.
•  The pace of work is active and demanding, requiring a high degree of multitasking and ability to adapt to changing priorities while managing concurrent projects/tasks to completion.
•  Frequent digital and face-to-face communications with staff members at all levels of the organization.
•  Contact with individuals who may demonstrate a variety of emotions, including anger, disappointment, and empathy may occur periodically. 

PHYSICAL REQUIREMENTS
•  Occasional lifting and moving of inanimate objects weighing up to 50 lbs.
•  Occasional pushing and pulling of carted items weighing up to 100 lbs.
•  Occasional use of hands and arms at or above shoulder level. 
•  Frequent keyboarding and exposure to computer screens.
•  Prolonged standing, sitting and/or stooping may occur.
•  Must be able to remain in a stationary position for prolonged periods.

Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and address and overcome complex challenges and barriers. We strive for a culture of integrity, respect, and compassion where every member of our community contributes their perspectives and authentic selves and where everyone reaches their potential as individuals and teams. We recognize that striving for diversity, equity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity
Oregon Humane Society is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group.

At-Will Employment
This position description in no way states or implies that these are the only duties performed by the employee occupying this position. Employees will be required to follow any other job-related duties required by their supervisor. This document does not create an employment contract implied or otherwise, other than an “at-will” relationship.
 

Salary : $64,000 - $68,000