Special Events Coordinator (Administrative Specialist 1)

Rewarding work in a productive and creative environment

Colleagues who are passionate about public service and safety

Work/life balance, 11 paid holidays a year, personal days, sick time, vacation accruals, and more! Click to learn about State of Oregon benefits.

Advancement and learning opportunities that will help grow your career with the State of Oregon

Possible eligibility for the

A workplace that fosters fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity.

Because this position has access to criminal history information, per ORS 471.695 (2) the Commission requires a criminal history check prior to employment; the person hired will also be fingerprinted.

This position is represented by the American Federation of State, County & Municipal Employees (AFSCME) union.

This position is eligible for with options to work from home once the incumbent has gained the proficiency to perform independently.

Reviewing, processing, and approving special event license applications

Explaining licensing requirements to applicants, licensees, local government agencies, special interest groups and the general public

Coordinating with local government(s) to get approval for proposed special event and to verify receipt of proper fees

Maintaining the online file system for special events files, including archiving applications and properly destroying applications according to the agency records retention schedule

Monitoring incoming phone calls, Special Events voice-mail and e-mail accounts, responding or sorting communications as determined by task assignments

Responding to inquiries about application/queue status from staff and applicants about the status of their submitted applications

Providing backup reception coverage to front desk during absence as needed

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data

An equivalent combination of education and experience

Demonstrated proficiency using Microsoft Word, Excel, Outlook, TEAMS, Adobe Pro

Experience working with databases, auditing reports, and performing quality assurance

Excellent customer service skills, in person, verbally and in writing

Strong attention to detail

Experience working with confidential information

A resume is required for this job posting. Please attach it in the “Resume / Cover Letter” section of the application.

Please ensure that you clearly demonstrate in your application materials that you meet the qualifications listed and that you follow all instructions carefully. Only complete applications received by the posted application deadline date will be considered.

You may be asked to submit a skills assessment, a writing sample, or a video/phone interview as part of the application screening process.

Internal candidates currently working for any State of Oregon agency must apply using your employee Workday account. In addition to required attachments, ensure that your profile has your current job history and education. In Workday, click on Menu in the upper left corner, Jobs Hub, Find Jobs. Enter the job number in the search bar, click on the job title and select Apply.

The use of outside resources such as artificial intelligence (AI) software during applicant skills assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

The selection process consists of a review of your application and an evaluation of your education, experience, training, and overall professionalism of your application materials. Candidates that follow the application directions, submit what is required and provide us with credentials that showcase their skills and how they meet the minimum qualifications and desired attributes will be invited to an interview. Resumes will not replace the completed job history experience in Workday. We will only review documents that are requested. Because details are very important to us, your application materials will be evaluated for grammar, spelling and punctuation.

Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials. On average, candidates new to state service will most likely be offered compensation in the lower to mid-level of the salary range.

Any offer of employment with OLCC is contingent on acceptable references and background check. This position requires a background and security check with fingerprinting to work in areas that handle confidential documents. An adverse background and failed security clearance will result in disqualification.

Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: . NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.

We hire preferred workers! For more information, please visit our website: .

OLCC does not offer VISA sponsorships. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet our agency employment eligibility standards. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. OLCC will use to confirm that you are authorized to work in the United States.