Construction Administrative Assistant

Are you looking for an exciting new career in a building trade that is recession proof?

Oregon Restoration is the premiere Water Damage and Mold Mitigation company in Oregon and SW Washington for over 15 years. We are a fast growing, employee owned and focused company looking to expand our high quality water mitigation division. We are looking to work with great people who want to grow and learn new skills. People who enjoy providing excellent customer service while learning how to restore homes and businesses. Its a fast pace career that has a lot of satisfaction due to the variety of skills learned and direction for advancements.

As a company we take pride in providing a better place to work that is about more than the bottom dollar. We all like working hard but taking care of our valued employees and keeping our great people happy is our key to success. We build careers. We’ve been named Top 100 places to work in Oregon since 2019 by Oregon Business magazine. 5th year in a row! We have been taking care of our employees since before it was cool. If that sounds good to you, we'd love to talk to you about joining our team.

Summary and Objective

The Production Administrative Assistant (PAA) is a outcome-oriented position that requires a strong attention to detail, ability to change tasks at a moment’s notice, excellent customer service and high levels of confidentiality. The PAA will work closely with the Mitigation Production Managers, Division Manager, Inspectors, and field crew technicians in their daily production processes. This position will be in charge of the customer data intake process and entering into correct systems, project documentation monitoring and filing, creation and monitoring of Field files, Dash (third party program) information input and daily general office tasked for all Mitigation division projects.

In order for the candidate to be successful in this, the candidate must have extreme attention to details and strong communication skills.

Essential Functions:

· Handles general office tasks such as filing and generating reports

· Entering inspections for the inspectors

· Create all job leads and jobs within Dash or current system.

· Communicate daily updates to customers via email.

· Create, maintain, and enter information into databases Such as Dash, OneDrive, QuickBooks and/or Google sheets.

· Requesting/sending invoices

· Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as Field files, audit forms, Work Authorization and Certificate of Satisfaction

· Monitor all information and documentation in Dash and One Drive

· Scheduling third party vendors for project needs (Storage Container delivery/pickup, portable toilets, and Sub-contractors)

· Entering plumbing leads and jobs into Dash and other systems needed

· Conduct searches to find needed information, using such sources as the Internet.

· Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.

· Learn to operate new office technologies as they are developed and implemented.

· Complete forms in accordance with company procedures.

· Proofread documents, records, or other files to ensure accuracy (when needed)

· File all paper files of closed leads and/or projects when completed.

· Send thank you notes to customers

· Adding repair leads to Dash

· Creating photo PDFs when requested

· Scanning in paperwork and files for projects

· Schedule delivery of goods and services such as PODS, Honeybucket, Itel etc…

· Create and process customer invoices (when needed)

· Misc. tasks that are needed for/from employees, vendors and/or customers.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $18 - $22