What are the responsibilities and job description for the Coordinator, Health Sciences position at Oregon State University Foundation?
The Division of Health Sciences is composed of four units: College of Health, College of Pharmacy, Carlson College of Veterinary Medicine, and Linus Pauling Institute.
This position reports to a Sr. Director of Development in The Division of Health Sciences and provides administrative support to a team of development officers in all four units to advance OSU Foundation goals and serves as the first point of contact for key partners including donors and academic partners.
Work Location
The work location for this position is the Foundation’s Corvallis, OR office.
Key Partners
Senior Leadership Team members, Development Officers, other administrative assistants, and campus partners.
Measures of Success
- Ensure the OSU Foundation is represented professionally with external and internal constituents including contact with donors and campus colleagues.
- Ensure high-quality administrative support is provided to the fundraising team in their cultivation, solicitation, and stewardship of donors.
- Ensure collaboration and strategy through effective use of data—entry, sharing, requests, analysis, and reporting.
- Ensure helpful partnerships are developed with other coordinators to support a highly functioning team.
Major Duties
Provide high level administrative support to the development team.
Provide day-to-day administrative support to a team of development officers including, but not limited to:
- Travel arrangements and reimbursements
- Meeting scheduling, preparation, and follow-up
- Data communication, report requests, and analytics
- Event planning and logistics
- Attend strategy meetings with campus partners
On a rotational basis, provide back-up support to the main receptionist for breaks and lunch hour coverage.
Draft and distribute briefings for events, donor visits and potential donor visits.
Schedule and help to manage Foundation-level meetings for development staff.
Schedule and help to manage Campaign-related meetings, check-ins, and reports institution-wide.
Draft Gift Agreements as directed by the Development Officer (obtain signatures as needed).
Write, edit, and distribute communication materials for various audiences.
Provide exceptional and courteous customer service to key partners, colleagues, and internal / external customers of the Foundation, including donors, volunteers, campus partners, etc.
Be proactive and / or respond to urgent problems and unexpected requests in a timely manner.
Perform other duties as assigned
Required Knowledge, Skills, and Abilities
Comprehensive knowledge of:
- The mission and purpose of the OSU Foundation
- The workload and work need of the AVP and development staff
Proven skill in:
- Proficient use of computer software, including Word, Excel, PowerPoint, and Outlook
- Excellent written and verbal communication skills to both internal and to external audiences
Ability to:
- Handle interpersonal relationships maturely, thoughtfully, and empathetically, including the ability to work with individuals from diverse backgrounds
- Work with and maintain confidentiality when handling sensitive information
- Maintain the highest level of discretion and confidentiality.
Minimum Qualifications
Four-year degree and three years of experience as an administrative assistant, or related administrative experience using similar knowledge skills or abilities. Education and experience equivalencies will be considered. Candidates must possess a valid driver’s license and must be able to travel by varying modes of transportation.
Core Values
We strive to be one of the best places to work in the country. We know that our success depends in large part on the people who carry out our mission. It’s what we do –and how we do it - that makes the difference. Our core values reflect our approach to work and to each other, and we are committed to conduct consistent with these values.
collaborative · responsible · respectful · inclusive · innovative
What We Offer: Annual salary range starting at $45,000
FLSA Status: Non-Exempt
Comprehensive Benefits: a comprehensive total compensation package, which includes:
- A monthly employer contribution towards benefits
- A monthly employer match for a health savings account
- An impressive 17% employer contribution to retirement plan (based on qualified earnings)
- A generous Paid Time Off (PTO) program
- A robust Educational Assistance program
- Two exceptional employee discount programs
Professional Growth: At OSU Foundation, we believe in investing in our employees' development. We provide ongoing training and opportunities for advancement.
Innovative Work Environment: Join a team of talented professionals in a stimulating and collaborative work atmosphere
Salary : $45,000
