What are the responsibilities and job description for the Academic Advisor / Coordinator position at Oregon State University?

Position Details

Position Information

Department

Biochem / Biophysics (SBB)

Position Title

Consultant-Acad Advisor / Couns

Job Title

Academic Advisor / Coordinator

Appointment Type

Professional Faculty

Job Location

Corvallis

Benefits Eligible

Full-Time, benefits eligible

Remote or Hybrid option?

Job Summary

The Department of Biochemistry and Biophysics is seeking an Academic Advisor / Coordinator with a focus on new student advising. This is a full-time (1.00 FTE), 12-month, professional faculty position.

The Academic Advisor / Coordinator will provide undergraduate students in the Biochemistry and Biophysics department with advising toward retention and degree / qualification completion. These advising efforts may include orientation / supporting student transitions, academic success strategies, goal identification, course and experiential learning planning, and career considerations for Oregon State University's diverse population of students. The Academic Advisor / Coordinator takes on some level of program and / or initiative coordination as part of their responsibilities.

The advisor monitors student progress and engages the student in conversation around strategies and resources to enhance their academic experience and work to resolve experienced difficulties. The advisor works as part of a team to achieve established goals in collaboration with representatives of campus services and community partners as appropriate, and they communicate with other University units regarding undergraduate academic requirements. The advisor may participate in various University, College, and unit-sponsored orientations and events, may also participate in prospective student visits and recruiting events, and engages in professional development activities for advisors. The advisor also works with student information systems and various data files and sources and prepares a wide variety of reports using multiple tools. The advisor keeps abreast of University and College policies, procedures, rules, and regulations to assist students in meeting academic requirements. In addition to direct academic advising, advisors may support other areas such as assessment, career exploration, early warning / proactive interventions, international student advising, connection to university resources, and working with students in academic difficulty. The Academic Advisor / Coordinator coordinates and supports academic programs and special projects as assigned. All advisor positions support the primary mission of the University, the academic units, and academic services.

The primary mission of the OSU Department of Biochemistry and Biophysics is to provide a program of undergraduate, graduate, and postdoctoral education in Biochemistry, Molecular Biology, and Biophysics, and to conduct foundational research and scholarly activities focused on areas that help solve the world's biggest problems. To accomplish this mission, we have approximately 15 research faculty and 1 instructional faculty and 4 Instructor / Advisors. The department offers BS degrees in Biochemistry and Biophysics and in Biochemistry and Molecular Biology and a minor in Biochemistry and Molecular Biology. Our undergraduate population is robust and consists of approximately 500 undergraduate majors and minors. In addition, the Department offers MS and PhD degrees in Biochemistry and Biophysics, with a student body between 20 and 35 students. To support our education mission, we offer a robust portfolio of both in person and Ecampus course work in biochemistry and related fields. This is an area of expected expansion. For mor information see www.biochem.oregonstate.edu

The College of Science provides a core instructional role at OSU, supporting the ideals of learning, discovery, and engagement that are the foundation of a land-, sea-, space-, and sun-grant university. The College embraces instruction and research, in disciplines ranging from the physical, mathematical, and statistical sciences to the life sciences that are based in unbiased inquiry and a dedication to discovery and innovation. The College of Science is committed to partnering with industry and public agencies to address some of the most compelling challenges of today and tomorrow. Our strategic plan, Extending the Reach and Impact of Science (https : / / science.oregonstate.edu / strategic-plan-2022), is aligned with Oregon State University's mission ( https : / / leadership.oregonstate.edu / strategic-plan ), and will develop leadership among land grant universities guiding the College of Science over the next five years in our aims to lead in inclusive scientific research, education and engagement in Oregon and globally.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

Top 1.4% university in the world
More research funding than all public universities in Oregon combined
1 of 3 land, sea, space and sun grant universities in the U.S.
2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
7 cultural resource centers that offer education, celebration and belonging for everyone
100 undergraduate degree programs, 80 graduate degrees plus hundreds of minor options and certificates
35k students including more than 2.3k international students and 10k students of color
217k alumni worldwide
For more interesting facts about OSU visit : https : / / oregonstate.edu / about

Locations :

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package :

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including :

Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

Free confidential mental health and emotional support services, and counseling resources.

Retirement savings paid by the university.

A generous paid leave package, including holidays, vacation and sick leave.

Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities

70% Academic Advising

Direct work with students / preparation / file review / notes / record keeping. Guides student decision-making in coursework for general education, major / minor specific, elective, and qualification coursework.

Provide advising that helps students achieve timely degree completion and connect their skills, abilities, and interests with their academic and career goals.

Assist students with academic program planning, course selection and registration, resource connections, and exploration of experiential learning opportunities, while working to understand the individual needs, goals, and backgrounds of all advisees

Monitor academic progress of assigned caseload of undergraduate students.

Participate in proactive advising interventions and outreach to students from diverse backgrounds.

Clarify and interpret relevant policies and procedures to assist students in making academic planning decisions.

Assist students in understanding and applying academic regulations and requirements.

Help students navigate and utilize university resources and services that support undergraduate education and student success.

Meet with students on academic warning and academic probation and conduct proactive outreach as needed.

Create and / or present student workshops on a variety of advising and student success topics as needed or requested.

Maintain accurate information and resources for students (e.g. sample-plans, website updates, advising materials, transfer guides, etc.) through effective use of recommended technologies

Maintain accurate electronic notes and records of advising appointments and student progress in OSU's electronic record keeping systems.

Stay current on university policies and practices relative to academic advising and student success efforts.

Identify and participate in trainings and professional engagement opportunities to maintain currency relative to the position and support growth.

Seek university trainings and local, regional, and national meetings, as appropriate.

25% Programming / Function / Initiative Coordination

Provides coordination or management of program or initiative as part of their responsibilities.

Depending on the size and needs of the advising unit, the Academic Advisor / Coordinator may be responsible for the following, or similar, programming and initiative coordination areas or roles :

Assist in evaluating academic advising programs; monitor advising contacts; analyze data and recommend policy / procedure modifications; propose process improvement opportunities; submit reports.

Provide academic advising program development; provide leadership to project and committee work.

Provide input into evaluation of academic advisors, coordinate advisor training and development within the advising unit.

Serve as college recruitment and onboarding lead; Peer support / peer advising / ambassador program lead; NCAA evaluative lead; unit New Student Advisor Lead; Student Engagement lead; or Living Learning Community lead

Supervise student employees as needed by the advising unit.

As needed or applicable, the Academic Advisor / Coordinator represents the unit and / or a broader advising / student support perspective via college / institution committees & liaison work.

5% Other Duties as Assigned

What You Will Need

Bachelor's degree from an accredited institution.

Two or more years of full-time professional employment experience in a higher education student services setting, or two or more years of demonstrated full-time related experience advising, counseling, or mentoring individuals in other settings (i.e., K-12 environments, non-profits, etc.)

Demonstrated experience coordinating or managing programs, projects, or initiatives.

Demonstrated experience solving problems in complex environments.

Professional experience assisting diverse populations and / or diverse learners, such as non-traditional, online, international students, and / or groups historically underrepresented in higher education.

Demonstrated ability to be an effective and respectful communicator and actor within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds.

Knowledge and application of techniques and strategies to support the social, emotional, and cognitive needs to support students.

Demonstrated commitment to educational equity in a multicultural setting, emphasizing a commitment to advancing the participation of diverse groups and supporting diverse perspectives.

Outstanding demonstrated oral and written communication skills.

Demonstrated ability to work effectively with a variety of audiences (students, staff, faculty and administrators).

Ability to communicate effectively verbally in front of small and large groups and to facilitate presentations, workshops, trainings and outreach programs.

Demonstrated computer skills including proficiency with Microsoft Office Suite or similar tools.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard : 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

Two or more years of full-time professional employment experience in a higher education, student services setting.

Undergraduate background related to Biochemistry, Biomedical sciences, or related fields.

Experience or skills in mentoring students transition to higher education

Experience with student information and / or customer relationship management systems (e.g. Degreeworks, Banner, Peoplesoft, Slate, Salesforce, Navigate, etc.)

Master's or doctoral degree in Higher Education Administration, Advising, Education, a closely related field, or a Biochemistry related field.

Working Conditions / Work Schedule

Occasionally helps with tours, recruitment and / or marketing events at various locations. Some evening and weekend work is required. In-state and out-of-state travel may be required.

Pay Method

Salary

Pay Period

1st through the last day of the month

Pay Date

Last working day of the month

Recommended Full-Time Salary Range

42,556-$72,322

Link to Position Description

https : / / jobs.oregonstate.edu / position_descriptions / 165272

Posting Detail Information

Posting Number

P08886UF

Number of Vacancies

Anticipated Appointment Begin Date

06 / 01 / 2025

Anticipated Appointment End Date

Posting Date

03 / 03 / 2025

Full Consideration Date

Closing Date

03 / 17 / 2025

Indicate how you intend to recruit for this search

Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents :

1) A resume and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact :

Lauren Dalton

Lauren.dalton@oregonstate.edu

541-737-4511

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action / Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial / ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at employee.relations@oregonstate.edu .

Salary : $42,556 - $72,322

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