What are the responsibilities and job description for the PRAx Events Assistant position at Oregon State University?

Position Details

Position Information

Job Title

PRAx Events Assistant

Appointment Type

Student Employee

Job Location

Corvallis

Position Appointment Percent

Appointment Basis

Pay Method

Hourly

Pay Period

16th - 15th of the following month

Pay Date

Last working day of the month

Remote or Hybrid option?

Min Hourly Rate

14.70 (Standard); $13.70 (Non-Urban); $15.95 (Portland Metro)

Max Hourly Rate

21.00 (Standard); $20.50 (Non-Urban); $21.50 (Portland Metro)

Position Summary

This recruitment will be used to fill five part-time (maximum of 24 hours per week) positions in events support at PRAx, the Patricia Reser Center for the Creative Arts at Oregon State.

PRAx Events Assistants will help with many aspects of event planning, event management, visiting / performing artist hospitality artist experience, and guest experience. They will play an important role in the success of events throughout the 24-25 season.

PRAx Events Assistants will support the Senior Events Manager with standalone events for which the events manager is designated the primary lead. These will include facility rentals, talks, meet and greets, dinner, short musical presentations (such as PRAx Preludes, Music à la Carte, and others) and similar events that do not require a full production team, such as Horning or Spring Creek events, generally held in Toomey Lobby, Dixie's Garden, Austin | Parrish Plaza, and sometimes Ray Theater.

The Events Assistant may also assist the Senior Events Manager with certain aspects of larger event programming in Detrick Hall and Ray Theatre, such as transportation, artist hospitality, arranging for book sales, assisting with artist meet and greets and merch signings.

This is a pooled posting. That means it will stay open for several months and we will pull applicants from the "pool" for interviews as openings occur, until the closing date, and possibly beyond.

Reports to : Senior Events Manager

Schedule : Varied schedule that will require weekend and evening work. Preference for students whose schedules would allow them to work more than 12 and up to 24 hours a week. Positions will require weekend and evening work.

Position Duties

Support events at PRAx as needed, and depending on the schedule :

Welcoming and greeting performers or guest artists on arrival
Tour artists and assist with wayfinding within PRAx
Loading and unloading equipment
Event set up, tear down, clean up, which may include lifting and moving tables, chairs, other furniture, striking smaller stages, helping to load guest cars or trucks, stowing equipment
Setting and / or or resetting the lobby or other areas of PRAx
Event-related research, contacting vendors, and / or other administrative work
Meeting caterers and other event vendors and directing them to the proper location
Basic AV support such as connecting laptops, setting and turning on mics, running projector, monitoring sound and troubleshooting during events.
Setting the smaller stages with requested equipment such as chairs, tables, podium, mic stands, plants, rug, etc.
Scheduling, picking up and returning borrowed items from University Events
Working successfully and professionally with other PRAx staff, including PRAx Leads, Associates and Interns, as well as all PRAx FT staff.
Driving artists in PRAx van or personal car to and from hotels, picking up food or equipment, running errands as needed.
Setting up dressing rooms and green room, clearing out these rooms after performances so they are reset and ready for janitorial service (loading dishes, picking up trash, etc.)
Being attentive to guest artists before and after performances.
Optional) Public Speaking - introducing Music à la Carte performances.
Other duties as assigned.

Physical demands :

Bending or stooping; bending downward and forward by bending spine at waist or by bending leg / spine.

Twisting ; tuning the upper body while maintaining a stationary at lower body position.

Reaching ; extending hand(s) and arm(s) overhead, lower or horizontally of the body.

Standing ; particularly for extending periods of time.

Sitting ; particularly for extending periods of time.

Walking ; moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another. Excludes walking to / from work area or cafeteria, etc.

Lifting ; raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Ability to lift 40 lbs.

Fine Hand Manipulation ; fingering, picking pinching, typing or otherwise working primarily with fingers rather than the whole hand a in a handle.

Pushing / Pulling ; using upper extremities to press against something with a steady force in order to thrust forward, downward or outward or to exert force in order to draw, haul, or tug objects in a sustained motion.

Frequently Grasping ; applying pressure to an object with the finger or pal

Minimum Qualifications

Full Employment Eligibility Requirements can be found here :

Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study

Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment

Must meet the applicable minimal enrollment standard

High School student : Regularly enrolled in a high school or participating in a home-schooling program

Undergraduate and post-baccalaureate student : 6 credit hours per term

Undergraduate international student : 12 credit hours per term

Graduate student officially admitted to Graduate School : 5 credit hours per term

Graduate international student officially admitted to Graduate School : 9 credit hours per term

International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Additional Required Qualifications

Prior applicable work, internship or volunteer experience.

Ability to communicate professionally in a clear and concise manner with internal and external clients, coworkers and performing artists.

Expectation to be attentive to artist needs while respecting their time and boundaries. While at work, conduct self in a professional manner as a front-facing representative of PRAx to vendors, guests, performers, and campus faculty and staff.

Reliability and punctuality is a must. Events Assistants should arrive ready to work and in provided PRAx Events polo shirt and dark slacks or nice jeans.

Ability to be trained to set up and operate AV equipment at a basic level for speaking, presentations, small performing groups, panel talks.

When working, PRAx Events Assistants must follow PRAx safety procedures.

This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions (as per Voluntary and Compulsory Driver Standards OSU Standard 125-155-0200) as per OSU Standard 576-056-0000 et seq.

Preferred (Special) Qualifications

Previous successful experience working in events, live performance, customer service, or hospitality position.

Working Conditions / Work Schedule

Working Conditions :

Exposure to weather and / or loud noises.

Working independently and with others

Working indoors, outdoors, and in crowded areas

Exposure to live circuits while operating basic AV equipment.

Driving- this position requires a current Driver's License and good driving record.

Posting Detail Information

Posting Number

P11336SE

Number of Vacancies

Anticipated Appointment Begin Date

09 / 16 / 2024

Anticipated Appointment End Date

06 / 13 / 2025

Posting Date

08 / 05 / 2024

Full Consideration Date

Closing Date

06 / 13 / 2025

Indicate how you intend to recruit for this search

Competitive / Student - open to ALL qualified / eligible students

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents :

A Resume

A Cover Letter

For additional information please contact : Erin Sneller at erin.sneller@oregonstate.edu

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action / Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial / ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note : All job offers are contingent upon Human Resources final approval

Salary : $22

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