What are the responsibilities and job description for the Office Specialist 2 position at Oregon Youth Authority?
Initial Posting Date:
03/21/2025
Application Deadline:
04/11/2025
Agency:
Oregon Youth Authority
Salary Range:
$3,429 - $4,622
Position Type:
Employee
Position Title:
Office Specialist 2
Job Description:
OREGON YOUTH AUTHORITY
Office Specialist 2
Grants Pass – Rogue Valley Youth Correctional Facility
Salary: $3,429.00 - $4,622.00 monthly non-PERS
$3,651.00 - $4,943.00 monthly PERS
Join the dynamic team at Rogue Valley Youth Correctional Facility, within the Oregon Youth Authority, as a permanent, full-time Hiring Support Specialist. In this crucial role, you will be responsible for providing exceptional support services to the administrative offices of Rogue Valley Youth Correctional Facility. We seek a talented individual with excellent communication skills, a robust work ethic, keen attention to detail, and the ability to thrive both in a collaborative team setting and when working independently.
If you are ready to make a positive impact on the lives of young individuals and contribute to a transformative environment, we encourage you to apply today and be a part of our dedicated team at Rogue Valley Youth Correctional Facility.
The Day in the Life:
- Provide receptionist duties by greeting, answering questions, and directing visitors to/in the facility.
- Receive, screen, and route incoming phone calls.
- Sort and distribute incoming mail.
- File and maintain youth records.
- Provide and maintain effective office procedures and efficient workflow.
- Provide hiring support by working with hiring managers to set up interviews.
- Send and collect paperwork from candidates moving forward in the hiring process and schedule drug tests and fingerprinting for candidates.
- Track hiring documents and process and complete hiring packets.
- Provide backup support to the Executive Support Specialist, as needed.
Would you like to learn more about this position or how our application process works? Join our Recruitment team every other Wednesday between 11am-11:30am PST during our OYA Career Chat Sessions. We can assist you with all your application and agency questions!
Click Here to Register for OYA Career Chats!
Additional Information:
- This recruitment will be used to establish a list of qualified candidates to fill current and future vacancies.
- Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity,click here.
- The salary range listed is the non-PERSparticipating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review theClassification and Compensationpage for more details.
- This position receives annual increases on anniversary date until the maximum of the salary range is reached.
- Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.
Tentative Interview Schedule
- First round interviews (IN-Person): April 21, 2025
ABOUT OYA
At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ , or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.
If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!
For more information, please visit
www.oregon.gov/oya
.
What's in it for You?
OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package, including low-cost, high-coverage
OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package, including low-cost, high-coverage
health insurance
, generous time-off, and a competitive retirement plan
.
Discover more about working in Oregon state government by
clicking here
.
This position is represented by the Service Employees International Union (SEIU/OPEU). By joining and maintaining your membership with SEIU Local 503, the following benefits are available to you such as:
- $2,500 life insurance policy paid for by your union, SEIU Local 503. This policy is in effect if you are an active member.
- Up to $200,000 of additional life insurance can be purchased. Up to $100,000 member life, $40,000 spouse and $10,000 child is guaranteed within the first 90 days of new union membership.
- Short Term Disability insurance is guaranteed if purchased within the first 90 days of new union membership.
- Legal insurance enrollment is available to purchase within the first 90 days of new union membership.
- Tuition reimbursement.
For more information on SEIU, please
click here.
What We Are Looking For:
- Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
- An associate degree in any field; OR
- An equivalent combination of education and experience.
DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA: In addition to your related work experience and education, we will use the attributes below to determine whom to interview.
- Ability to handle sensitive and confidential information properly.
- Highly organized.
- Self-starter with ability to be solid team player.
- Demonstrated experience working alone as well as within a team, successfully adding to a positive team environment.
- Demonstrated skill in accuracy and strong attention to detail.
- Excellent written and oral communications skills, as assessed in your application materials and interview.
- High standards of professionalism, ethics, and integrity.
How to Apply:
- Ensure your application and/or resume thoroughly reflect your skills, experience (both lived and professional), knowledge, and/or education pertinent to this position and how you meet the minimum qualifications and any or all the desired attributes.
- Submit a comprehensive application or upload a detailed resume, including dates of employment and descriptions of duties/responsibilities for each position.
- COVER LETTER REQUIRED: In your cover letter, please describe your experiences, skills, and knowledge as they relate to the desired attributes of the position and explain why you are the best fit for this role. Limit your cover letter to no more than 2 pages and ensure it is in PDF format for accessibility.
- Following the submission of your application, promptly respond to the public records request authorization and gender identity questionnaire. If you're an employee, these tasks will be in your Workday inbox.
- Veterans may receive preference; indicate your veteran status if applicable.Click here for more information about veterans’ preference.
Caution: If you fail to follow these instructions, including failing to attach a cover letter as described above, we will have to disqualify your application. We cannot consider incomplete or late applications.
Working Conditions:
- OYA facilities are tobacco free environments.
- Daily/weekly deadlines; heavy workload; use of computers, fax machines and copiers; and noise from equipment such as computers, printers, and copiers, etc.
- Daily contact with youth who exhibit hostile, assaultive behavior.
- Staff is expected to be a positive example and role model for other staff and youth. The staff is to be supportive toward OYA and Rogue Valley YCF policies and procedures. Being a positive role model includes but is not limited to: reliability, dependability, regular and punctual attendance in order to provide consistent services and provide public safety, neat personal appearance, treating all humans with respect, and being a law-abiding citizen.
Additional Information:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.
We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be.
Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1.
Pre-employment Checks:
In keeping with our mission, OYA will conduct a criminal record check, per
OAR 416 Division 800
, a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.
In 2003 Congress passed the
Prison Rape Elimination Act
(PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities. In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.
All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.
Visa Sponsorship:
We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. OYA uses E-Verify to confirm that applicants are authorized to work in the United States.
Have Questions?:
For questions about the job announcement, email
OYAjobs@oya.oregon.gov
.Salary : $3,429 - $4,622
