Senior Production and Scheduling Coordinator

Location – Onsite

This is an onsite role that works at the Chaseburg Creamery in Chaseburg, WI. Shift days and hours are Monday through Friday, 7:00 am - 3:30 pm. Weekends as needed and after hours on-call rotation.

Employee Type – Hourly

Bonus Eligibility – No

Safety Sensitive – Yes

If a company is going to make a difference in today’s world, it’s going to have to think differently. At Organic Valley, our philosophy and decisions are based on the health and welfare of people, animals and the earth. We’re a mission-driven cooperative, owned by family farmers, and we’ve been leaders in organic agriculture from the very beginning. Once pioneers of organic agriculture, we’re now an established leader. Organic is all we do. We are driven by our mission to promote regional farm diversity and economic stability by the means of organic agricultural methods and the sale of certified organic products.

Summary Of Role

The Chaseburg Production and Scheduling Coordinator is responsible for providing clerical and administrative support to the management and staff at the Chaseburg Creamery, while also providing excellent customer service and support to internal and external customers/services for the Creamery. This role collaborates with multiple different departments and personnel both within and outside of CROPP. This role is a safety sensitive role.

Essential Duties And Responsibilities

• Modify/Update butter shipment STO’s (Stock Transfer Orders) within SAP as needed and carry out the movement product to and from both CROPP owned, and third-party warehouses/facilities.
• Daily receipt/issuing for Chaseburg’s fluid and butter production within SAP.
• Assist with loading/unloading of butter shuttle transfers and any material deliveries.
• Retrieve scale tickets from scale house (bulk fluid shipments/buttermilk disposal) and enter weights into the appropriate spreadsheets/applications.
• Issue out disposed buttermilk bi-weekly to keep inventory up to date.
• Receive incoming cream tanker/tote shipments into SAP and maintain any physical records in an orderly fashion.
• Verify the completion and accuracy of the fluid operators shipping/receiving entries.
• Verify completion of load records within the Dairy Collection app and communicate out/assist operators with the receiving of any non-received loads as needed.
• Work within Ignition application to cross-reference real-time fluid tracking against SAP’s Bill of Materials (BOM).
• Perform fluid inventory balances to confirm that it matches plant actuals.
• Communicate with accounting and inventory teams as well as various outside vendors when a purchase order is entered to ensure production supplies arrive when requested.
• Maintain organized records according to the legal standards of the dairy and production industries, as well as meet the Global Food Safety Standards as reviewed by internal and external auditors.
• Work with OV Federal Milk Marketing Department for balancing end of month dairy inventory and printing out end of month form for operators to complete and return for your record.
• Assist with the scheduling of any tote transfers into Chaseburg, and upon arrival assist QA as needed with documentation discrepancies.
• Manage tote documentation (BOL’s, COA’s, tags/stickers, etc.).
• Issue out inbound cream appropriately and accurately based on whether it’s being used in butter or for outbound shipments.
• Manage inventories for ingredient salt, lactic acid and cultures and re-order/set up transfers as needed. Keep in contact with Packaging and Purchasing personnel.
• Perform all verifications on the Creamery’s Receiving/Shipping Log and communicate out any issues/concerns to the appropriate staff members/supervisors.
• Set up transfers for the returning of any empty reusable cream totes.
• Maintain ongoing/strong communications with other departments within the business.
• Place food/beverage orders for the employee breakroom and update/maintain meal signage/sign-out sheets. Completed meal sign-out sheets are sent to HQ Café on a weekly basis.
• Keep the cooler/breakroom/fridges/freezers organized and stocked.
• Order and stock office supplies (paper, pens, markers, ect.).
  
  

Additional Duties And Responsibilities

• Assist with the ordering and receiving of packaging materials and production supplies, and any SAP transactions that go along with that.
• Assist Management/QA staff with any questions and/or pulling documentation/records as needed.
• Assist with plant audits and mock recalls, as requested.
• Assist with coordination/planning of any plant meals/gatherings as needed.
• Receive/enter any invoices as needed.
• Enter/Create UPS shipments as assigned.
• Perform general clerical duties as assigned.
• Create and update documents to assist with office and general production procedures, as needed.
• Update/maintain/create Excel spreadsheets as needed.
• Assist with any housekeeping duties at the COW (Chaseburg Office and Warehouse) as needed.
• Assist with end of month (EOM) inventory, as needed.
• As needed, assist with co-produced butter communications/scheduling.
• Other duties as assigned by supervisor.
  
  

Knowledge, Skills, And Abilities

• Experience with SAP, or similar computerized software, preferred.
• Associate’s degree or equivalent relatable work experience preferred.
• Strong computer proficiency, specifically in Microsoft Excel, Word, and Outlook.
• Demonstrated experience in entering data with a high level of accuracy.
• Ability to problem solve and troubleshoot both individually and as part of a group.
• Verbal and written communication skills; ability to follow instructions and to clearly express ideas in a concise and professional manner.
• Strong organizational skills.
• Excellent customer service skills.
• Ability to multitask and prioritize in a busy work environment.
• Basic accounting skills preferred.
  
  

Base hourly wage range: $16.30 per hour - $22.40 per hour

This hourly wage range is exclusive of fringe benefits. The compensation package may also include incentive compensation opportunities in the form of discretionary bonuses. If you are hired at CROPP, your final base hourly wage compensation will be determined based on factors such as skills, education, and/or experience. Additionally, we believe in the importance of pay equity and consider the internal equity of our current team members as a part of any final offer. Please keep in mind that entry-level candidates to this role should expect to be at the lower end of the hourly wage range and hiring at the maximum of the hourly wage range is not typical.

Benefits

We believe when our people are strong, our mission is strong. Therefore, we offer a comprehensive and holistic Total Rewards package meant to strengthen employees’ and their family's total wellbeing. Here are some of the great benefits offered:

• Comprehensive Health Insurance - Choice of plans for you and your family, including some that can be paired with an HSA (which CROPP contributes to on your behalf)
• Supplemental insurances: we offer accidental insurance, critical illness insurance, and hospital indemnity insurance.
• Time Off – 136 hours in the 1st year of employment prorated by start date. Plus 9 paid holidays, plus one floating holiday to use at will.
• 6 Weeks Paid Parental Leave – For all gendered partners in childbirth or adoption.
• Vision & Dental Insurance – Free annual eye exam, discounts on glasses/contacts, flexible dental network, adult ortho.
• 401k – We match 100% up to the first 3% of an employee’s contribution, and then 50% for 3.1%-5.0% of employee contributions.
• Free services at five local Neighborhood Family Clinics.
• Tuition Reimbursement – Up to $1,500 per year to support continuing higher education.
• Life Insurance - $50,000 policy funded by CROPP for each employee. Supplemental voluntary coverage available for employees, spouses, and children.
• Short-Term & Long-Term Disability/AD&D Insurance - $50,000 of life insurance coverage of $50,000 of AD&D coverage funded by CROPP for each employee.
• Employee Assistance Program - Free and Confidential for employees, spouses, and dependents.
• Free onsite fitness centers available 24/7
• Free biometric screenings (cholesterol, glucose, blood pressure) and health coaching.
• Financial advisors and seminars
• Annual $360 Lifestyle Spending Account
• $65 monthly massage/chiropractic reimbursement
• Flexible Scheduling
• On-site all-organic cafeterias