What are the responsibilities and job description for the Office Coordinator position at Organizers Direct Industries?
Are you a detail-oriented, organized, and a proactive professional ready to make an impact? ODI is seeking an Office Coordinator to handle a wide range of responsibilities for our Scottsdale office and our local dealership, Arizona Garage & Closet Design (AGCD). If you enjoy working autonomously, love communicating and have a desire to expand your business knowledge, don't miss out on this opportunity!
Why ODI Is a Great Place to Work:
At ODI, our Scottsdale office is a tight-knit, collaborative team supporting approximately 300 dealers across the U.S. and Canada. We’re passionate about helping our customers succeed, and we work hard while having fun together. Our small office environment allows everyone to contribute and make a difference. We host bi-annual dealer conferences and welcome new dealers for training in Scottsdale every 4–6 weeks. Join a team where your efforts are valued, and your growth is encouraged!
Key Responsibilities:
- Greet and assist customers that walk into the office/showroom
- Answer and route calls that come to ODI and AGCD's main phone lines.
- Utilize and maintain the companies CRM system.
- Schedule and maintain appointments for AGCD using Google Calendar
- Act as the liaison between the office and building management for facilities-related needs.
- Manage office and showroom operations including organization of the office.
- Manage office purchasing for food, beverage and supplies.
- Manage bookkeeping for AGCD using QuickBooks Online (experience in budgeting and forecasting is a plus).
- Maintain organized financial records, track receipts, and manage budgets.
- Provide executive assistance to ODI’s leadership team.
- Assist in planning ODI-sponsored events for partners.
- Assist in the setup, planning and teaching of new dealers for training classes.
- Collaborate with the marketing department to assist in social media content creation for AGCD.
Growth Opportunity: This role offers room to grow and take on more advanced responsibilities over time, with the potential to evolve into a regional sales manager position for the right candidate.
Qualifications:
- Previous experience in an office management or administrative support role is preferred.
- Proficiency in QuickBooks Online is preferred.
- Experience with social media marketing and content creation is preferred.
- Positive and energetic with a passion to drive the ODI brand forward.
- Ability to effectively organize and prioritize tasks
- Pay close attention to detail and follow through on tasks with a can-do attitude
- Have strong problem solving skills and reasoning to solve administrative issues
- Self-motivated, adaptable, and ready to take initiative!
Join us to play a vital role in helping ODI and AGCD thrive!