What are the responsibilities and job description for the Accounts Payable Specialist position at Orion Group?
Title : Accounts Payable Specialist
CLM Midwest is a regional commercial facility maintenance contractor, with a local presence, who partners with some of the nation's leading retail, convenience store, and restaurant brands. We are a long-established, self-performing company that provides install, break / fix, and emergency services across several trades. We also work with subcontractor partners to complete larger scope special projects and emergencies. This career opportunity is available as our sales and work order volumes have grown this year requiring additional capacity for 2025.
Key Responsibilities :
Invoice Processing
Review and verify invoices for accuracy, proper approval, and compliance with company policies.
Enter and post invoices into the accounting system accurately and in a timely manner.
Code invoices to appropriate general ledger accounts.
Vendor Management
Maintain updated vendor records, including W-9s and Certificates of Insurance.
Reconcile vendor statements and resolve any discrepancies.
Respond promptly to vendor inquiries regarding payment status.
Payments
Prepare and process payment runs, including checks, ACH, and wire transfers.
Reconciliation
Perform monthly reconciliations of accounts payable-related accounts.
Assist in month-end and year-end close processes, including accruals and reporting.
Compliance
Ensure compliance with company policies and relevant tax regulations (e.g., sales tax, 1099 reporting).
Support audits by providing documentation and explanations as needed.
Process Improvement
Identify opportunities to streamline A / P processes for greater efficiency and accuracy.
Collaborate with other departments to resolve issues and enhance workflows.
Qualifications
Education & Experience :
Associate's degree in Accounting, Finance, or a related field (preferred).
3-5 years of accounts payable experience, preferably in a high-volume environment.
Skills & Competencies :
Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Office Suite (Excel is essential).
Strong understanding of accounting principles and A / P best practices.
Excellent organizational and time management skills.
Strong communication skills, both written and verbal.
Ability to work independently and as part of a team.
Work Environment
This role operates fully in the office at our River Grove, IL HQ. Occasional overtime may be required during peak periods, such as month-end close.
Keep a pulse on the job market with advanced job matching technology.
If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution.
Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right.
Surveys & Data Sets
What is the career path for a Accounts Payable Specialist?
Sign up to receive alerts about other jobs on the Accounts Payable Specialist career path by checking the boxes next to the positions that interest you.
