Location : Mettawa, IL or San Francisco, CA - hybrid schedule
Contract Length : through EOY
Pay Rate : $45-55 / hr including individual healthcare coverage
The Oncology Business Unit Operations team is responsible for leading strategy and maximizing effectiveness across all of U.S. Oncology as it relates to the following focus areas :
- Congresses
- Sponsorships
- Speaker Programs
- GPO Execution
- External Consulting arrangements.
This group works collaboratively with other U.S. Commercial Oncology teams to establish and manage strategies derived from brand plans, create annual plans related to the above focus areas, and work alongside internal functions to support flawless execution.
The Project Manager, Oncology Business Unit Operations will be responsible for commercial program and service contract management for company oncology portfolio. The successful candidate will closely collaborate with the U.S. Oncology Brand, Legal, Office of Ethics and Compliance (OEC), Field Operations, Field Sales, Central Consultancy Group (CCG), Finance, Purchasing, IT, Accounts Payable, Accounts Receivable, and Vendor Management to execute commercial program and service requests.
Key Responsibilities Include :
Contract Management :
Manages and tracks contracting operations for external / customer facing initiatives such as Sponsorships, Exhibits, and Memberships and internal Oncology Commercial service requestsSupports department initiatives with cross-functional teams by working with CCG, Purchasing, Finance, Compliance, Regulatory, Legal, Accounts Payable, and IT to ensure all processes are followed and are complete in accordance with company requirements and / or standard operating proceduresResponsible for coordinating and tracking compliance documentation for each requestTrack, monitor, and report any variance to process flowsImprove the contracting process by taking a step back, analyzing the process, identifying the bottlenecks, quantifying the issue, and recommending solutionsProject Management :
Build and maintain relationships with StakeholdersDevelops, tracks, and manages request timelines to ensure on time executionDirect focus and resources to align with business strategy and needsLeads and coordinates meetings and touch points with key stakeholdersTracks and manages status and identify risks to achieving project milestonesUse multiple systems / software tools (Conga, Fiori, iHub, Invoice Tracker, Salesforce, Sharepoint, Smartsheet, SNAPP, SRM, Veeva, Vendor Master, etc.) to capture, read, analyze, and report pertinent dataFinancial Management :
Provide support to the Vendor Management processReceive invoice / payment requests, determines the appropriate compliant solution, and facilitates and / or executes paymentFollow the Purchase Order or Administrative Check Request process and ensure accuracyTroubleshoot payment challenges elevated by assigned business unit staff and / or vendorsMaintain daily support of financial payments (invoices) Others :Ad hoc reportingProvide coverage support in the absence of other direct or cross-functional team membersAssists Oncology Operations team with seasonal initiatives that require additional project management supportQualifications
Required :
Bachelor’s Degree or applicable work experience3 years of professional experienceProficient in MS Word, Excel, PowerPoint, OutlookHighly self-motivated, detailed and results-oriented; able to manage own schedule, work independently, track activities and expendituresStrong organizational skillsPossesses strong project management, verbal, written and professional skillsCan effectively work with various departments and communicate clearlyComfortable with last minute requests and changesCan thrive in an environment with some ambiguityAbility to effectively manage multiple competing prioritiesEasily able to learn various new programs and processesPreferred :
Knowledge and experience in hematology and solid tumor marketsPharmaceutical industry experience preferredContinuous Improvement and / or Change Management skills
Salary : $45 - $55
