Administrative Assistant/Receptionist

Job Summary
We are seeking a highly organized and professional Receptionist/Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office by providing exceptional front desk support and administrative assistance. The ideal candidate will possess strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently.

Responsibilities

• Greet and assist visitors, students, and staff in a friendly and professional manner at the front desk.
• Completing campus tours for potential students scheduled by the Admissions department
• Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Maintain an organized filing system for documents and records to ensure easy retrieval.
• Assist with calendar management by scheduling appointments and coordinating meetings.
• Perform proofreading of documents to ensure accuracy and professionalism before distribution.
• Support office management tasks including inventory control of office supplies and equipment maintenance.
• Utilize QuickBooks for basic bookkeeping tasks as needed.
• Checking out guests, visitors and students on Vagaro software for services or retail
• Student Services (i.e. printing schedules, transcripts, diplomas, creating student ID's, distributing uniforms etc)
• Assisting with New Student Orientation (setting up, distributing student supplies, ensuring students are greeted and helped)
• Provide personal assistant support to executives or team members as required.
• Ensure the front desk area is tidy and welcoming at all times.
• Ensuring all area(s) of lobby are kept clean and tidy at all times
• Assisting with all other duties as requested

Skills

• Proficient in computer literacy with experience in Microsoft Office Suite and QuickBooks.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent verbal and written communication skills for effective interaction with clients and team members.
• Attention to detail for accurate proofreading and document management.
• Experience in office management or administrative roles is preferred but not required.
• Ability to work independently as well as collaboratively within a team environment.

If you are a motivated individual with a passion for providing outstanding administrative support, we encourage you to apply for this exciting opportunity!

Job Type: Full-time

Pay: $16.00 - $17.50 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Work Location: In person

Salary : $16 - $18