Live Events - Event Coordinator

TITLE: Event Coordinator
DEPARTMENT: Live Events
REPORTS TO: Sr. Events Manager
FLSA: Full Time; Hourly, Non-Exempt

POSITION SUMMARY: This position will be primarily responsible for coordinating the event logistics for all Inter & Co events. The stadium Event Coordinator will liaison with clients, internal departments, and external stakeholders, preparing and distributing event details, and providing on-site event support.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Learn and all aspects of Orlando City SC teams and history and INTER & Co layout capacity, event spaces etc.
• Coordinate service needs with outside vendors and internal departments as needed for the execution of a successful event.
• Assist in managing all internal event requests
• Create, distribute and maintain event details and venue operational instructions including event timing, room and concourse layouts, contact lists and other activities to responsible parties in a timely manner.
• Monitor all Internal Event Requests using Monday.com and update the tracker for each event lifecycle
• Assist with the completion of pre-event financial estimates and post-event settlements.
• Work with the Events Team to identify the client’s requirements and expectations for each event.
• Maintain high level of customer service to existing and new clients of Orlando City SC.
• Help track all stadium events including categorizing the event type and recording rental fees.
• Proactively maintain ongoing communication through virtual meetings and walkthroughs with the client before and during the event/meeting.
• Conduct final inspections on the day of the event to ensure everything adheres to client’s standards.
• Function as a liaison between stadium clients and stadium staff.
• Collaborate with general counsel to draft, negotiate, and execute event contracts.
• Coordinate with the Events Assistant on stadium and event tours
• Maintain a professional and positive working relationship with co-workers, vendors and clients.
• Other duties as assigned.

QUALIFICATIONS

• Bachelor’s degree preferred or equivalent combination of education/training and 1-2 years of relevant experience.
• Strong Customer service and problem-solving skills.
• Strong written communication and negotiation skills.
• Exceptional interpersonal communication skills.
• Knowledge of domestic and international soccer preferred.
• Ability to maintain workflow in a fast-paced environment.
• Ability to work independently and/ or in a team environment.
• Flexible and able to work non-traditional hours, in non-traditional settings, within a team atmosphere.
• Must possess outstanding organizational and time management skills along with a strong attention to detail.
• Bilingual is a plus.

PHYSICAL DEMANDS:

• Must be able to move and/or lift up to 50 pounds.
• This position requires work inside and outside of the building and some exposure to extreme weather and/or adverse conditions.

PHYSICAL DEMANDS:

• Must be able to move and/or lift up to 50 pounds.
• This position requires work inside and outside of the building and some exposure to extreme weather and/or adverse conditions.

About Orlando City SC & Orlando Pride:
In November 2013, Orlando City Soccer Club was awarded a Major League Soccer (MLS) franchise, becoming the league’s 21st franchise. The team began play in March 2015, with 62,510 fans packing the then-Orlando Citrus Bowl for the Club’s MLS debut.

The Lions have reached the postseason in five-consecutive seasons (2020-24), qualified for the Concacaf Champions Cup (formerly Concacaf Champions League) in both 2023 and 2024, and reached their first final in 2020 during the MLS is Back Tournament. In 2022, Orlando City won its first championship of its MLS era, lifting the Lamar Hunt U.S. Open Cup trophy, which also marked the first championship by any professional team in the City Beautiful. Prior to its time in MLS, Orlando City boasted a decorated history in the United Soccer League, winning the league’s championship in both the 2011 and 2013 seasons.

In October 2015, the Orlando Pride was announced as the 10th team in the National Women’s Soccer League (NWSL), bringing professional women’s soccer to the state of Florida for the first time. The team began play in April 2016, setting a then-league single-game attendance record in its first-ever home game, with 23,403 fans witnessing the Club’s first win.

The Pride feature a star-studded roster of domestic and international talent and, in 2024, brought the first professional major league title to the city of Orlando, with the Club winning the NWSL Championship. The season saw the Pride complete the double, winning both the Championship and the NWSL Shield as the best team in the regular season, capping off a historic campaign that set numerous league records. Former Orlando City defender Seb Hines serves as the team’s head coach, not only the first Black head coach in the league, but also the first to win both the Championship and the NWSL Shield, and the 2024 NWSL Coach of the Year.

In 2017, both teams moved into its privately-owned, soccer-specific venue – Inter&Co Stadium – located in the heart of downtown Orlando.

In July 2021, the Club – which includes Orlando City SC, the Orlando Pride, Orlando City B (MLS NEXT Pro) and Inter&Co Stadium – was purchased by the Wilf Family, who also own the Minnesota Vikings of the National Football League.

For more information on Orlando City SC and Orlando, visit OrlandoCitySC.com or Orlando-Pride.com.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.