Live Events - Event Coordinator

TITLE: Event Coordinator

DEPARTMENT: Live Events
REPORTS TO: Sr. Events Manager

FLSA: Full Time; Hourly, Non-Exempt

POSITION SUMMARY: This position will be primarily responsible for coordinating the event logistics for all Inter & Co events. The stadium Event Coordinator will liaison with clients, internal departments, and external stakeholders, preparing and distributing event details, and providing on-site event support.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Learn and all aspects of Orlando City SC teams and history and INTER & Co layout capacity, event spaces etc.
• Coordinate service needs with outside vendors and internal departments as needed for the execution of a successful event. 
• Assist in managing all internal event requests
• Create, distribute and maintain event details and venue operational instructions including event timing, room and concourse layouts, contact lists and other activities to responsible parties in a timely manner. 
• Monitor all Internal Event Requests using Monday.com and update the tracker for each event lifecycle
• Assist with the completion of pre-event financial estimates and post-event settlements.
• Work with the Events Team to identify the client’s requirements and expectations for each event.
• Maintain high level of customer service to existing and new clients of Orlando City SC.      
• Help track all stadium events including categorizing the event type and recording rental fees.
• Proactively maintain ongoing communication through virtual meetings and walkthroughs with the client before and during the event/meeting.
• Conduct final inspections on the day of the event to ensure everything adheres to client’s standards.
• Function as a liaison between stadium clients and stadium staff.
• Collaborate with general counsel to draft, negotiate, and execute event contracts.  
• Coordinate with the Events Assistant on stadium and event tours
• Maintain a professional and positive working relationship with co-workers, vendors and clients.
• Other duties as assigned.

QUALIFICATIONS

• Bachelor’s degree preferred or equivalent combination of education/training and 1-2 years of relevant experience.
• Strong Customer service and problem-solving skills.
• Strong written communication and negotiation skills.
• Exceptional interpersonal communication skills.
• Knowledge of domestic and international soccer preferred. 
• Ability to maintain workflow in a fast-paced environment. 
• Ability to work independently and/ or in a team environment.
• Flexible and able to work non-traditional hours, in non-traditional settings, within a team atmosphere.
• Must possess outstanding organizational and time management skills along with a strong attention to detail.
• Bilingual is a plus.

PHYSICAL DEMANDS:

• Must be able to move and/or lift up to 50 pounds.
• This position requires work inside and outside of the building and some exposure to extreme weather and/or adverse conditions.

PHYSICAL DEMANDS:

• Must be able to move and/or lift up to 50 pounds.
• This position requires work inside and outside of the building and some exposure to extreme weather and/or adverse conditions.