Clerical (Administrative Assistant), Medina, NY (CLER-315-1)

Administrative Assistant/Civil Service – Competitive (See Below)

Anticipated (Initial) Assignment: Orleans/Niagara BOCES

Orleans Career & Technical Education Center/Human Resources

4232 Shelby Basin Road

Medina, NY

BRIEF DESCRIPTION OF POSITION: Office management and liaison work involving the frequent exercise of independent judgment in planning and coordinating the non-technical activities of the Human Resources Office. The work involves responsibility for personally handling administrative details in order to free the time of the administrator for planning, policy-making, and coordinating. The work is performed under general supervision. Direct supervision may be exercised over clerical personnel. Does related work as required. The position is located in the Human Resources Office, handling high volumes of work, especially during peak times. The duties will include preparing and receiving correspondence that is confidential, and perform other confidential human resources responsibilities and duties. Other responsibilities may be assigned and the assignment is subject to change. Anticipated annual salary range is $55,000 - $65,000 dependent on skills and experience.

HOW TO APPLY: SEND APPLICATION/LETTER OF INTEREST TO

Cynthia Hurt, District Superintendent’s Office, Orleans/Niagara BOCES

4232 Shelby Basin Road Medina, New York 14103

Fax: (585) 798-1943Obtain application from BOCES employment page at www.onboces.org.

Approximate Effective Date: April 15, 2025

Application Deadline: February 18, 2025

Administrative Assistant CIVIL SERVICE JOB DESCRIPTION:

This is important office management and liaison work involving the frequent exercise of independent judgment in planning and coordinating the non-technical activities of a department or a major unit. The work involves responsibility for personally handling administrative details in order to free the time of the administrator for planning, policy-making, programming, and coordinating. The work is performed under general supervision. Direct supervision may be exercised over clerical personnel. Does related work as required.

• Reads incoming mail, conducts general correspondence, and routes balance to proper official or unit; Processes and follows up on various types of requests and claims;
• May coordinate and supervise the maintenance of personnel records or other records;
• May coordinate preparation of payrolls;
• Secures budget estimate data, makes budget estimate studies, assists in preparation of budget and the maintenance of the budget control;
• Prepares and modifies grant budgets and quarterly expenditure reports; Interviews office callers, newspaper reporters, sales representatives, etc. and furnishes general information about departmental functions and activities;
• Maintains contacts with units within a department and with other public and private agencies to assist in solving mutual problems, develop improved services, and maintains public relations;
• Collects and compiles data and statistics, makes organizational work:flow and efficiency studies, and submits recommendations for the improvement of procedures and the solution of administrative problems;
• Assists administrative superiors in carrying out specialized services of a department or major unit;
• May include entry, maintenance, and quality assurance of data in multiple computer systems, as well as written records.
• Thorough knowledge of office terminology, procedures, and methods;
• Good knowledge of business arithmetic and English; Working knowledge of modem office machines; Good knowledge of the principles and modem practices of office and personnel management;
• Good knowledge of the functions of local government and of the character of relationships between departments and between public and private agencies;
• Working knowledge of the principles and modem practices of account keeping and budget control;
• Ability to organize, assign, coordinate, and review the work of clerical subordinates;
• Ability to understand and carry out complex oral and written directions;
• Ability to prepare correspondence and reports;
• Ability to present oral and written comments and opinions clearly and concisely;
• Ability to deal effectively with the public;
• Ability to readily acquire familiarity with departmental organization, functions, laws, policies and regulations;
• Good judgment in solving complex clerical and administrative problems;
• Initiative and resourcefulness;
• Tact and courtesy;
• Integrity;
• Physical condition commensurate with the demands of the position

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• MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma AND EITHER:
• A. Graduation from a two-year college or university with an associate's degree in Public or Business Management, Business Administration, Office Management or related field; and two years of responsible clerical experience; which shall have included one year of account keeping responsibilities or related work; OR
• B. Four years of responsible clerical experience, which shall have included two years of account keeping responsibilities or related work; OR
• C. An equivalent combination of training and experience as defined by the limits of (A) and (B) above.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Tuition reimbursement

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Ability to Relocate:

• Medina, NY 14103: Relocate before starting work (Required)

Work Location: In person

Salary : $55,000 - $65,000