Project Administrator

PROJECT ADMINISTRATOR

Since 1948, the Orr family has employed a talented team of associates committed to ORR Protection's mission of protecting people, property, and the environment. Today, ORR supports more than 300 associates across the country while still maintaining the principles of safety, family, and integrity on which they were built so many years ago.

ORR Protection specializes in custom fire protection for mission-critical business processes. We have extensive experience designing, installing, and servicing fire alarm, detection, and suppression systems for environments such as data centers, power generation plants, manufacturing facilities, and more. Some of the largest and most successful companies in the world trust ORR to protect their property.

Learn more about our company culture here.

SUMMARY

This is an opportunity to join a growing, dynamic and responsible company that fosters the development of our employees. We are seeking a Project Administrator. Position will be based in office in Canton, GA area and role is not eligible for relocation assistance. It's a hybrid first position.

This role is responsible for managing project entry and administrative support for projects company-wide. This role also serves an as auditor, ensuring that projects and the contracts related to them are accurate and that proper procedures are followed to promptly book jobs and initiate billing a payment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• All team members must embody the company mission to provide protection for people, property, and the environment in all aspects of their job.
• Establish a business relationship with internal and external customers.
• Provide guidance and support to facilitate accurate and timely booking, entry, billing, and collection of payment on installation jobs, company-wide.
• Maintain a continuous and collaborative line of communication internally and externally to clear any open issues delaying customer processing of contracts, booking, and billings related to projects.
• Provides administrative support, coordinates, and communicates professionally with the regional branches.
• Maintain knowledge of and follow customer contracted project requirements, including submission deadlines.
• Review new job booking packages for accuracy to meet ISO standards and facilitate new project onboarding.
• Performs initial knowledge gathering from customer contracts and customer purchase orders when new projects are acquired to determine project billing requirements.
• Enter approved contract pricing into Odoo in project financials tab and update change orders.
• Includes all related paperwork or portals required by the customer to initiate contract and payment (PO, contract, AIAs, Waivers, OCIP / CCIP, pulling service reports and inquiring about setting up for automatic sending, etc.).
• Review and analyze project budgets for overages, and enter budget revisions into ERP system as needed.
• Process and file preliminary liens and lien notices based on existing project thresholds.
• Perform reconciliations of JIP billed / unbilled vs. revenue activity.
• Research and resolve unexplained items with local branch.
• Close Install jobs upon notifications from local branch.
• Attend weekly project meetings with the branches as needed, and take meeting notes.
• Assist with back up billing of Install invoicing and high complexity Install billings
• Ensure compliance with the Company's financial policies and procedures as they relate to project entry, billing, budgets and AP guidelines.
• Continually assess ongoing processes to identify areas for potential improvement.
• Protects organization's value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Other duties as assigned.

MINIMUM EDUCATION AND / OR EXPERIENCE

KNOWLEDGE, SKILLS AND ABILITIES

Work Environment / Physical Demands

Once you land this position, you'll get to enjoy :

Equal opportunity Employer / Veterans / Disabled

Pay Range : $25 - $27 per hour

Salary : $25 - $27