What are the responsibilities and job description for the Project Administrator position at VJ Technologies?
Job Description
Job Description
Project Administrator
Provide operational, administrative and clerical support to the Project Management, Engineering and Sales teams in the provision of industrial x-ray inspection services and solutions to customers within the aerospace, automotive, military and nuclear industries.
Job Description :
Work with General Manager to create, maintain and report upon project budgets and schedules
Help to maintain schedule for all lab work to include application studies, inspections services and R&D efforts
Capture all expenses, labor and material costs and back0up documentation to facilitate and ensure accurate and timely billing
Liaise with finance team on all inspection services AP and AR issues
Provide support to NDT team in the preparation of formal inspection reports for submission to the customer
Oversee travel arrangements for inspection services team
Help General Manager with customer management and communication
Coordinate with Sales, Marketing, Engineering, and Project Management departments within both the systems and inspection services groups
Create reports and generate presentations for internal and external meetings
Assist in the creation and management of sales proposals and forecasts for inspection services group
Management of all projects and sales order in the ERP system from launch through closure
Maintain internal CRM system and ensure timely updates from all departments
Essential Skills :
Bachelor’s degree
1 – 2 years of experience in a project or sales administration role for a technology company
Proficiency in MS Office suite
Ability to solve problems creatively
Excellent organizational skills, such as time and project management, and prioritization
Self-motivated and confident with a positive attitude and ability to work in a team environment
Excellent interpersonal skills and the ability to build and maintain relationships
Flexible and able to work under pressure in an evolving, fast-paced environment
Strong written and verbal skills
Effective communicator both internally and externally
Legally authorized to work in the US and able to successfully pass a complete background check and drug test
Project Administrator
Non-Essential Skills :
Prior project based budget or schedule management experience
Familiarity with MS Projects
Clear and concise writing style
Experience working with and ERP system; ideally MS AX
Knowledge and understanding of nondestructive testing techniques; especially x-ray or CT
Familiarity with a variety of field sales concepts, practices and procedures
Proven customer service skills
Experience working with CRM / sales automation tool; ideally MS AX CRM
Physical & Mental Demands :
Regularly required to sit, walk and stand
Expected to effectively communicate in person, on phone, and via email and other electronic devices on a continual and repetitive basis.
Will need to repeatedly use hands to finger, handle, feel and operate standard office equipment
Day to day responsibilities could require lifting and moving of materials up to 25 pounds.
Occasionally will be required to lift, move, erect and assemble marketing and tradeshow materials and equipment up to 50 pounds and of varying height, length and width dimensions.
Specific vision abilities required include close vision, distance vision and the ability to adjust focus.
Must be able to fulfill essential job function in a consistent state of alertness and safe manner
This position has been deemed a Safety Sensitive position.
The responsibilities and skills noted within this job description are not all inclusive and are subject to change.
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