Administrative Assistant to the Athletic Director

Job Title : Administrative Assistant to the Athletic Director

Department : Athletics

Reports To : Athletic Director

Job Summary : The Administrative Assistant to the Athletic Director provides high-level administrative support to ensure the efficient operation of the athletic department. This role involves clerical duties, communication with coaches, student-athletes, parents, and community members, as well as coordination of schedules, events, and documentation.

Key Responsibilities :

• Serve as the primary point of contact for the athletic office, handling phone calls, emails, and in-person inquiries.
• Maintain and organize the Athletic Director's calendar, including scheduling meetings, events, and travel arrangements.
• Assist with the preparation and distribution of athletic department communications, including newsletters, social media updates, and website content.
• Support the Athletic Director in preparing reports, presentations, and documentation for school administration and governing bodies.
• Maintain accurate records of athlete eligibility, physicals, and compliance with school and state athletic association regulations.
• Coordinate logistics for athletic events, including facility scheduling, transportation, officials, and equipment needs.
• Assist in processing purchase orders, invoices, and budget tracking for the athletic department.
• Organize and manage files, contracts, and correspondence related to the athletic program.
• Coordinate fundraising efforts, sponsorships, and booster club activities in collaboration with the Athletic Director.
• Assist in recruiting, onboarding, and managing schedules for coaching staff and support personnel.
• Ensure compliance with school policies and procedures, as well as local and state regulations regarding athletic programs.
• Perform other duties as assigned by the Athletic Director.

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