Grants Specialist

General Description of Duties

• Position subject to close at any time**
  
  

NOTE TO INTERNAL APPLICANTS: INTERNAL CANDIDATES IN THE SAME CLASSIFICATION AND/OR PAY GRADE AS THE POSITION POSTED WILL NOT RECEIVE A PAY ADJUSTMENT IF SELECTED.

Under limited direction, assists the Grants Manager in the performance of advanced professional work in support of grant administration for the County. Position requires a high-performance level with minimal supervision and exercises a high degree of independent judgment in resolving problems and taking initiative. Work includes extensive research for potential funding sources, evaluating information, working knowledge of federal and state grant requirements, and review of contracts and agreements. Primary grant administration point of contact for county departments. Maintains oversight of the county's grant database, finances, budget, resources, integration of operations/systems, and related activities to accomplish County grant administration initiatives.

Tact and diplomacy are necessary as employee will have considerable contact with other employees, partner agencies, County administration, the Board of County Commissioners and other stakeholders.

Essential Job Functions

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Initiates, plans, coordinates, and oversees assignments and projects.
• Leads or participates in cross functional project teams to identify, prioritize, and coordinate grant related activities, as the primary point of contact for county departments.
• Understands and applies policies and structure of federal and non-federal requirements pertaining to specific projects, including Uniform Guidance.
• Integrates administrative improvements to meet federal and state compliance requirements by supporting operations, finance, budget, and other processes.
• Researches and gathers required data to evaluate objectives, goals, and scope of projects and specifications.
• Prepares periodic reports on the fiscal status of grants and other resource programs.
• Oversees projects and creates reports for executive management.
• Ensures that document management processes such as capturing, recording, summarizing, and supplemental materials meet the necessary compliance and retention requirements.
• Evaluates and monitors progress on assigned subject matter area of responsibility, and reports findings to management.
• Ensures projects progress on schedule and addresses any delays resolving problems in a timely manner. Coordinates the strategic planning process for the development and implementation of integrated strategic plans, policies, and processes.
• Develops and establishes appropriate communications and manages a proactive approach to information distributed to all levels of County employees.
• Examines and evaluates best practices of other departments, governments, agencies, or private sector organizations for potential departmental process improvements.
• May supervise employees on an intermittent basis.
• Performs other duties as assigned/necessary which are related, or logical in assignment to the position.
  
  

Minimum Qualifications

Education: Bachelor’s Degree in Business Management, Public Administration, Financial Management, or a related field

Experience: Four (4) years of experience performing at the level outlined in the primary essential job functions.

Miscellaneous: Must possess and maintain a valid Florida Driver’s License. Local government experience is highly desirable.

Knowledge, Skills And Abilities

• Comprehensive knowledge of federal, state, and local financing sources, as well as the capacity to identify potential funding sources.
• Knowledge of federal or state grant processes, including financial and programmatic reporting.
• Knowledge of budget, finance, and project management systems.
• The capacity to prepare financial and budget grant reports and interpret financial data.
• Exceptional written and verbal communication skills.
• Highly organized with attention to detail.
• The capacity to maintain confidentiality when handling personal information, such as employee pay or prospective projects, may be required for some grants.
• The capacity to meet and exceed imposed deadlines.
• Proficient in the use of Microsoft Office Suite or relevant software applications.
• Ability to compile data and perform a comparative fiscal and/or operational analysis.
• Skilled in identifying, analyzing, and isolating problems, and problem resolution.
• Ability to establish and maintain effective working relationships and communications with employees, co-workers, department management, businesses, other fiscal organizations, and the general public.
• Comprehensive knowledge of federal, state, and local financing sources, as well as the capacity to identify potential funding sources.
• Knowledge of federal or state grant processes, including financial and programmatic reporting.
• Knowledge of budget, finance, and project management systems.
• The capacity to prepare financial and budget grant reports and interpret financial data.
• Exceptional written and verbal communication skills.
• Highly organized with attention to detail.
• The capacity to maintain confidentiality when handling personal information, such as employee pay or prospective projects, may be required for some grants.
• The capacity to meet and exceed imposed deadlines.
• Proficient in the use of Microsoft Office Suite or relevant software applications.
• Ability to compile data and perform a comparative fiscal and/or operational analysis.
• Skilled in identifying, analyzing, and isolating problems, and problem resolution.
• Skill in interpersonal skills, communications, team building, facilitation, networking, and negotiations.
  
  

Physical Demand Requirements

Physical Demand: Light

• 20 pounds maximum lifting.
• Frequent (up to 2/3 of the work time) lifting, carrying up to 10 lbs.
• If less lifting is involved, it will require significant walking/standing.
• If mostly sitting is involved, it will require push/pull on arm or leg controls.
• Expressing or exchanging ideas by spoken word or perceiving sound by ear.
• Good eyesight for production or safety of self and others.
• Physical agility is required in kneeling, bending, stooping, and reaching.
• Required to have clear vision at distances of 20 inches or less.
  
  

Osceola County offers a comprehensive benefits package to fit the needs of our employees and their families. For additional information and details, visit the Osceola County Employee Benefits page.

01

Are you a U.S. Military Veteran?

• Yes
• No
  
  

02

Are you electing to claim Veteran's Preference? (If electing to claim Veteran's Preference, be sure to complete the Veteran's Preference Eligibility Form located on the home page of NeoGov.)

• Yes
• No
  
  

03

Do you possess a Bachelor's Degree in Business Management, Public Administration, Financial Management, or a related field If so, please list the major/concentration. (Education must be demonstrated in the "Education" section of the application.) If none, list N/A.

04

Briefly describe your years of professional experience in monitoring grants/contracts or similar government operations. (Experience must be demonstrated in the "Work Experience" section of the application.) If none, list N/A.

05

Briefly explain and list your years of professional experience in preparing periodic reports on the fiscal status of grants and other resource programs. (Experience must be demonstrated in the "Work Experience" section of the application.) If none, list N/A.

06

Briefly describe your years of professional experience working in the Florida public sector. (Experience must be demonstrated in the "Work Experience" section of the application.) If none, list N/A.

07

Do you possess a valid Driver's License? If yes, what state?

Required Question