Fleet Acquisition & Replacement Coordinator

• Performs routine and moderately complex purchasing work according to generally accepted public procurement principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work.
• Prepares specifications for the procurement of all types and classes of vehicles and specialized equipment.
• Reviews solicitations for responsiveness to specifications, conditions, and requirements; Works with department users to evaluate bids to ensure compliance with procurement policies and regulations while fulfilling department needs; Reviews requisitions for purchase orders; Maintains a file of vendors and checks pricing. 
• Tracks purchase requisitions and purchase orders on computer; Investigates any outstanding purchase orders; Works closely with requesting divisions/offices and the supplier to reconcile problems pertaining to invoices, delivery of goods, or other procurement processes.
• Receives and ensures vehicle and equipment compliance with procurement specifications; Enters new vehicle and equipment acquisition data into fleet management information system.
• Supervises the receiving process; Completes application for vehicle title, licensing, and registration. 
• Assists with the development of department annual vehicle and equipment replacement budget.
• Analyzes various data and costs to establish criteria standards for replacement decisions.
• Provides accurate information, data, and reports to the Fleet Services Director.
• Monitors and tracks, surplus equipment from fleet management information system changing status and coordinates disposition. 
• Communicates with vendors on product pricing, specifications, and availability; Participates in bid reviews with vendors; Discusses results with department users.
• Conducts meetings, interacts with vendors, evaluates new products, and solicits user feedback for needed goods and services; Coordinates and conducts annual fleet replacement meetings and with County departments/offices. 
• Provides support to department staff in processing requests for proposals and other complex procurements. 
• Performs various administrative support duties, e.g. filing materials, copying documentation, entering data into computer system. 
• Performs duties as assigned/necessary which are related, or logical in assignment to the position.

• Considerable knowledge of basic public purchasing and general accounting principles and techniques.
• Skill in performing routine to moderately complex mathematical computations and tabulations accurately and efficiently; intermediate level business mathematics, including addition, subtraction, multiplication, division, percentages, and decimals. Knowledge of pre-established local, State, and Federal policies, procedures, and regulatory requirements applicable to the work.
• Knowledge of automotive, construction, emergency services and public works vehicles and equipment, their design, manufacture processes, equipment maintenance needs and after service sales requirements.
• Knowledge of disposition procedure related to government equipment.
• Ability to effectively communicate both orally and in writing.
• Ability to utilize personal computers, standard office equipment and standard software applications, e.g., word processors, database software, spreadsheet applications.
• Ability to read and interpret technical and legal documents, operation and maintenance instructions, and policy and procedure manuals.
• Ability to establish and maintain effective working relationships with unit employees, employees in other departments, public/private sector contacts, vendors, and the general public.
• Ability to maintain effective records maintenance and file management systems. Ability to organize work, establish priorities, meet established deadlines, and follow up on assignments with a minimum of direction.
• Skill in preparing complex correspondence, summaries, and reports in a clear and concise manner; skill in business English, e.g., correspondence formats, spelling, punctuation, and grammar.
• Ability to access, operate and maintain various software applications.
• Skill in reading, updating, and maintaining various records and files; skill in complex administrative support functions, e.g., records maintenance, data analysis, reports processing, documentation proofing.

• 20 pounds maximum lifting.
• Frequent (up to 2/3 of the work time) lifting, carrying up to 10 lbs.
• If less lifting involved will require significant walking/standing may be required. If mostly sitting is involved will require push/pull on arm or leg controls.
• Expressing or exchanging ideas by spoken word or perceiving sound by ear. Good eyesight for production or safety of self and others.
• Physical agility is required in kneeling, bending, stooping, and reaching. Required to have clear vision at distances of 20 inches or less.

Salary : $28