What are the responsibilities and job description for the Administrative Assistant position at OSTO Logis?
Job Summary:
We are seeking a detail-oriented and proactive Administrative Assistant to support our logistics operations. The ideal candidate will play a key role in ensuring the smooth flow of administrative tasks, coordinating shipments, and maintaining records to enhance efficiency within the logistics team. Strong organizational skills, multitasking abilities, and a customer-focused approach are essential.
Key Responsibilities:
- Provide administrative support to the logistics and operations teams, including data entry, filing, and correspondence handling.
- Assist in preparing shipping documents, invoices, and purchase orders.
- Coordinate with suppliers, carriers, and clients to track shipments and resolve any issues.
- Maintain accurate records of shipments, delivery schedules, and inventory levels.
- Manage calendars and schedule meetings for logistics personnel.
- Monitor and order office supplies related to logistics operations.
- Assist in preparing reports on shipment status, operational efficiency, and cost analysis.
- Handle phone and email inquiries related to logistics operations.
- Collaborate with warehouse staff to ensure timely fulfillment of orders.
- Ensure compliance with company policies and industry regulations.
Qualifications:
- High school diploma or equivalent; an associate's or bachelor's degree in business administration, supply chain management, or a related field is a plus.
- Proven experience in a logistics support role.
- Proficiency in Extensiv is a BIG
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication skills, both verbal and written.
- Ability to work under pressure and meet deadlines.
- Basic knowledge of logistics operations, including shipping, warehousing, and inventory management.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Expected hours: 35 – 45 per week
Schedule:
- 8 hour shift
Experience:
- Logistics: 1 year (Preferred)
Ability to Commute:
- Wilmington, DE 19802 (Required)
Ability to Relocate:
- Wilmington, DE 19802: Relocate with an employer provided relocation package (Required)
Work Location: In person
Salary : $18 - $20