Creative Services Assistant

Job Summary : Mail :

Sort, distribute and process incoming mail and packages. Prepare outgoing mail according to postal regulations. Receive and deliver all incoming freight to the designated area.

Print :

Assists with Creative Services Manager and Creative Services Coordinator as needed.

Takes customer orders, assists customers, moves boxes and equipment, operates computers and computerized equipment, completes forms, sorts and collates papers, communicates effectively with other team members. Works with Print Coordinator to maintain adequate departmental supplies. Performs various basic administrative functions.

Signage and Specialty Orders :

Produces orders for signage and specialty / large format printing, including banners, wall and vehicle graphics and t-shirts and posters according to customer specification. Installs small-scale signage and works with Manager to coordinate large-scale signage installation with outside vendors.

Essential Job Functions :

• Enters information into job-tracking database for services supplied by department.
• Maintains the completion and delivery dates for all mail and shipping services provided by Creative Services department.
• Shrink wraps and logs out customer jobs when completed.
• Produces copies and electronic files as needed to complete projects. Assists in operating large printing.
• Prioritizes the workflow of Creative Services and performs multiple tasks at the same time, using automatic equipment capabilities.
• Maintains security of tests and other sensitive materials. Follows copyright law, confidentiality, and careful handling of original documents.
• Assists in the pickup / delivery of work orders, supplies and materials.
• Assists with stock and supplies inventory.
• Receive, sort, and distribute incoming mail. Prepares outgoing mail according to USPS postal regulations.
• Receives and delivers incoming freight. Maintains funds in postage meter.
• Substitute for other departmental employees as needed.
• Participate in departmental documentation and process improvement efforts; exhibit an understanding of this position's role in the campus semester plans, standard operating procedures, key performance indicators, etc.
• Completes all mandatory training and participates in a minimum of two professional development opportunities a year.
• Performs other duties as assigned.

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Special Instructions to Applicants

Resume and Cover Letter required for full consideration

Position Qualification

Minimum Qualifications :

Education :

High School Diploma

Certifications & / or Licenses :

Must have a valid Oklahoma driver's license and maintain ability to operate university fleet vehicle.

Work Experience :

Experience in office-related field. Some knowledge of shipping, receiving and mail distribution. Entry-level graphic design abilities.

Knowledge, Skills, and Abilities :

Excellent communication and grammatical skills.

Preferred Qualifications :

Working Conditions :

Physical Requirements :

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.