People First Operations Payroll and Benefits Specialist

Report to- Director of People First Operations and Director of Finance

The People First Specialist, Payroll and Benefits Specialist, will provide excellent support to staff through thoughtful communication and quick response time for the HR department at TOOF while completely owning & expanding the organizational policies and procedures for the continued growth of the company

What is TOOF?

The Other Ones Foundation (TOOF) is a nonprofit that offers extremely low-barrier work opportunities, case management, and humanitarian aid to people experiencing homelessness. TOOF offers several homeless services related programs which include the WorkForce First (WFF) program, the Mobile Hygiene Clinic, Going Home, and the service coordinator for the Esperanza Community.

DIVERSITY, EQUITY, INCLUSION & BELONGING

The Other Ones Foundation strives to nurture and empower an inclusive environment in which everyone is recognized, valued and respected for their contribution regardless of the color of their skin, their gender identity or gender expression, where they live or who they love. Leveraging the diversity of our organization is essential to our ability to strengthen the mission of our organization: The Other Ones Foundation transitions Austin’s homeless neighbors into an engaged community through shelter, opportunity, and support
 

Job Summary:

The People First Operations Payroll and Benefits Specialist will maintain the integrity and reliability of the organization’s HRIS, ensuring applications meet the needs, requirements, and objectives of the HR department.
 

Supervisory Responsibilities:

 None.

 

Duties/Responsibilities:

• Enters, maintains, and/or processes information in the payroll system; information may include employees hourly rates, salaries  bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.
• Reconciles payroll to the general ledger and monthly bank statements with knowledge of Quickbooks
• Administer various employee benefits programs, such as group health, flexible spending accounts, dental and vision, accident and disability, life insurance, 401(k), and wellness benefits.
• Conduct benefits orientations and explain benefits self-enrollment system.
• Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in payroll system for payroll deduction.
• Assist employees with health, dental, life and other related benefit claims.
• Verify the calculation of the monthly premium statements for all group insurance policies and maintain statistical data relative to premiums, claims and costs. Resolve administrative problems with the carrier representatives.
• Administer COBRA.
• Prepare and maintain biweekly employee reports, new-hire and absentee reports. Maintain and update company organizational charts, phone directory and other requested reports as needed.
• Assist HR manager in completing benefits reporting requirements.
• ● Perform other duties as assigned.

Qualifications & Skills

        ● High level of confidentiality
           Develop, Manage & Maintain Payroll Systems to support employee experience.
        ● Competent technology skills, including experience with Microsoft Office (Word, Excel, etc).
        ● Advance knowledge with Quickbooks
        ● Advance in motivating others and problem solving.
        ● Ability to work collaboratively with co-workers and external partners.
        ● Ability to deliver services to a culturally and ethnically diverse population.
        ● Ability to multi-task and complete assignments in an effective manner.
        ● Exceptional verbal, written and interpersonal communication skills
        ● High professional standards and dedication to the organization’s mission, vision & values

         ● Bachelor's degree in Human Resources
         ● 7 years of Human Resource experience required
         ● 2 years of Zenefits Payroll Administration experience required
         ● 5 years of Payroll and/or Finance experience required
         ● SHRM-CP is required within 2 years of start date

 Salary: $55,000-60,000 with a valid SHRM cert, provided with proof of licensure

Benefits:

● Dental insurance
● Employee assistance program
● Flexible schedule
● Flexible spending account
● Health insurance Offered (50% of employee premium covered)
● Paid time off - Vacation & Sick Time
● 8 hours of Self Care PTO per month
● Parental leave
● Growth and Development Opportunities
● Vision insurance
● 401k

Schedule:
● 8 hour work schedule with ability to flex hours
● Day shift ● Monday thru Friday
● Hybrid Position
● Multiple Locations Possible in the Austin, Texas area based on the needs of the organization

COVID-19 considerations: All employees will be expected to follow the guidelines & recommendations of the CDC

Ability to commute/relocate:

● Austin, TX 78741: Reliably commute or planning to relocate before starting work (Preferred) Work Location: One location

Salary : $55,000 - $60,000