Human Resources Assistant

Outlaw Conversions employs people that thrive in a fast paced environment, who are able to adapt to the needs of the manufacturing industry and the workflow of a busy production floor. The Human Resources Assistant will provide office support to HR Manager, accounting department, and production by helping the Human Resources manager accomplish HR-related tasks. This is an entry level position with potential for growth.

Daily job duties and responsibilities of today’s HR assistants include:

• Answering employee questions
• Processing incoming mail
• Creating and distributing documents
• Providing customer service to organization employees
• Serving as a point of contact with benefit vendors/administrators
• Maintaining computer system by updating and entering data
• Setting appointments and arranging meetings
• Maintaining calendars of HR management team
• Compiling reports and spreadsheets and preparing spreadsheets
• Cover front desk and answer phones from 11:30am-12:30pm, as well as when receptionist is out

Recruitment/New Hire Process

• Participating in recruitment efforts
• Posting job ads and organizing resumes and job applications
• Scheduling job interviews and assisting in interview process
• Collecting employment and tax information
• Ensuring background and reference checks are completed
• Preparing new employee files
• Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
• Setting up new employees in the payroll system
• Coordinating benefit enrollment process

Payroll and Benefits Administration

• Review time sheets daily, and approve timesheets for payroll submission, which includes ensuring vacation and sick time are tracked in the system
• Answering payroll questions
• Facilitating resolutions to any payroll errors
• Participating in benefits tasks, such as claim resolutions, reconciling benefits statements, and approving invoices for payment

Record Maintenance

• Maintaining current HR files and databases
• Updating and maintaining employee benefits, employment status, and similar records
• Maintaining records related to grievances, performance reviews, and disciplinary actions
• Performing file audits to ensure that all required employee documentation is collected and maintained
• Performing payroll/benefit-related reconciliations
• Performing payroll and benefits audits and recommending any correction action
• Completing termination paperwork and assisting with exist interviews
• Processing check sheets every Friday with production and maintain required data to ensure schedules are being met

Qualities of Competent HR Assistants

To effectively perform the duties of a human resources assistant, individuals must be able to demonstrate a number of competencies that are essential to the position, which include:

• Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
• Must possess strong interpersonal skills
• Must be able to communicate clearly, both written and orally, as to communicate with employees, members of the HR management team, and in group presentations and meetings
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
• Must be able to prioritize and plan work activities as to use time efficiently
• Must be organized, accurate, thorough, and able to monitor work for quality
• Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback
• Must ensure confidentiality within the HR department

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Experience:

• Human Resources: 1 year (Preferred)

Ability to Commute:

• Stephenville, TX 76401 (Required)

Work Location: In person