What are the responsibilities and job description for the Accounting Specialist position at OW Investors LLC?
Job Type
Full-time
Description
This position will support the Accounting and Finance Department through the processing of daily business transactions. Additionally, this position is responsible for accurately and timely assisting with a variety of processes, including but not limited to the processing of customer invoices, collections, vendor invoices and vendor check processing and will assist with other processes including payroll, general ledger maintenance.
CORE POSITION RESPONSIBILITIES :
Accounts Receivable :
Print, mail, and / or email invoices daily
Posts checks received to customer accounts
Makes daily deposits of checks received
Reviews accounts receivable aging and contacts customers regarding past due balances and / or incorrect payment amounts
Responds to customer inquiries and resolves customer account discrepancies
Ensures accuracy of customer profiles in the accounting system
Maintains supporting records by filing relevant documents
Maintains written procedures associated with accounts receivable activities
Process all Sales Orders (SO) to be invoiced and sent to customers
Scan, save and post check deposits to respective customers in ERP
Responds to customer inquiries and resolves customer account discrepancies
Process CC payments, save invoices and receipts to Smartsheet, emailing paid receipts to customers
Set up new customers in ERP software, collecting all necessary documentation
Other duties as assigned.
Accounts Payable :
Matches vendor invoices received with product receipt records and posts invoices after resolving any discrepancies
Processes and reconcile credit card transactions (AMEX) including allocation of charges to appropriate accounts
Runs accounts payable aging to identify invoices to be paid and obtains authorization to pay all in accordance with company policy
Print, mail and / or email vendor checks
Responds to vendor inquiries and resolves vendor account discrepancies
Ensures accuracy of vendor profiles in the accounting system
Maintains supporting records by filing relevant documents
Maintains written procedures associated with accounts payable activities
Match PO-driven vendor invoices with item receipt records and post invoices accurately.
Processes and reconcile credit card transactions (AMEX) including allocation of charges to appropriate accounts.
Review invoices from freight vendors, ensuring correct weight and / or sales orders.
Save vendor invoices in the proper PDF format, naming convention, and upload to the vendor folder in
Runs accounts payable aging to identify invoices to be paid and obtains authorization to pay all in accordance with company policy.
Contact vendors for any outstanding invoices not sent monthly.
Respond to vendor inquiries and resolve vendor account discrepancies.
Set up new vendors in NetSuite, ensuring all necessary tax forms are completed.
Print, scan, and mail paper checks & upload positive pay files to the bank.
Process check runs in NetSuite, ensuring payment of bills and obtaining authorization for payments.
Accounting :
Assists with month-end closing reconciliations and journal entries
Assists with sales order entry and reconciliation
Process expense reports
Enter and maintain City, State, etc. Business Licenses, forms, etc., including sales tax
Reconciles bank accounts daily, verifies deposits and addresses inquiries from banks
Interact positively and pro-actively between departments and geographies to promote a collaborative, team-oriented philosophy
Work with purchasing to ensure W / O clearing has $0 balance.
Reconcile monthly vendor invoices to the correct GL and post totals to ERP.
Reconcile accounts receivable ledger to general ledger at month-end.
Create and review monthly reports, including reviewing TB customer aging and creating annual invoices for TB reports.
Maintain accuracy of vendor profiles in the accounting system.
Update the accounting AP checklist and maintain recurring AP tasks.
Ensure efficient collaboration and coordination between relevant departments, including shipping, production, inventory control, and sales.
Requirements
Extensive knowledge of accounts payable / accounts receivable systems, software and procedures
Understanding of and ability to adhere to generally accepted accounting principles (U.S. GAAP)
Proven ability to effectively work with a team to accomplish company goals
Dependable and trustworthy
Experience working in a high-growth / high-volume environment
Highly proficient in Microsoft Office Suite programs, including Excel
Ability to take initiative and thrive in a fast-paced environment with little supervision
Strong ability to manage ambiguity and adapt easily to changes in priorities and business conditions
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills both in person and across different geographies
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Strong analytical and problem-solving skills
Ability to prioritize tasks, multi-task, delegate tasks when appropriate, and follow instructions
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