F&B Buyer/Admin

FUNCTION

The Food & Beverage Buyer/Admin is responsible for managing inventory, purchasing, and administrative support for the Food & Beverage department. This includes ensuring timely procurement of supplies, maintaining stock levels, negotiating with vendors, processing purchase orders, and tracking expenditures. This role also supports the team with administrative tasks such as filing, record-keeping, and maintaining accurate databases.

SPECIFIC DUTIES AND RESPONSIBILITIES

The work environment characteristics described here represent those a Team Member encounters while performing the essential functions of this job with or without reasonable accommodations. This list of duties and responsibilities is not intended to be all-inclusive but a general illustration. It may be expanded to include other duties and responsibilities deemed necessary.

• Procures food, beverages, and related supplies for the facility’s restaurants, bars, and other outlets, ensuring optimal stock levels.
• Reviews and processes purchase orders, obtaining approval as necessary.
• Identifies reliable vendors, negotiates pricing and contracts, and maintains positive vendor relationships.
• Tracks inventory and ensures that all stock is kept at appropriate levels, placing new orders as required.
• Ensures that deliveries meet established quality standards, including inspecting items for damage, quality, and quantity.
• Works with the F&B team to forecast inventory needs and maintain inventory turnover.
• Maintains accurate and up-to-date records of all transactions, orders, and deliveries.
• Prepares and submits regular reports on inventory, purchases, and spending.
• Coordinates with the F&B Manager to ensure purchases are aligned with menu planning and event needs.
• Processes invoices, tracks payments, and ensures accurate billing for purchased goods.
• Assists in preparing and maintaining budgets for the F&B department and monitors expenses to ensure compliance.
• Manages all administrative functions of the Food & Beverage department, including filing, data entry, and maintaining a well-organized system.
• Coordinates with other departments as needed to fulfill special requests or events.
• Assists with the implementation of new F&B initiatives and improvements.
• Contributes to a team effort and accomplishes related results as required.
• Performs other duties as assigned.

POSITION QUALIFICATIONS

• Strong understanding of food and beverage purchasing processes, including sourcing, pricing, and inventory management.
• Ability to negotiate pricing and terms with suppliers.
• Knowledge of inventory control and supply chain management.
• Ability to use purchasing software, spreadsheets, and other office applications (Excel, Word).
• Ability to analyze and interpret purchasing data and reports.
• Strong communication skills, both written and verbal.
• Organizational skills and attention to detail.
• Ability to work in a fast-paced, high-pressure environment.
• Ability to establish and maintain effective working relationships with team members, vendors, and other departments.
• Excellent customer service skills and professionalism.
• Ability to maintain accurate records and documentation.
• Ability to prioritize tasks and manage time effectively.
• Ability to resolve discrepancies and issues with vendors or deliveries.
• Ability to work independently with minimal supervision.

EDUCATION, TRAINING, AND EXPERIENCE

• High School Diploma or GED required; Associate's Degree in Business, Hospitality Management, or related field preferred.
• At least 1 year of experience in food & beverage purchasing, inventory control, or a related administrative role, preferably in the hospitality or gaming industry.
• Familiarity with POS systems and inventory management software.
• Able to obtain and maintain a valid Kentucky gaming/racing license.

COME JOIN OUR OWENSBORO TEAM!

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