Executive Assistant to the CEO

Position Summary

The Executive Assistant will provide administrative support to the Chief Executive Officer (CEO) for Oxerra Americas. This position is in The Woodlands, Texas, and is primarily an in-office position with flexibility.

Essential Functions

· Perform clerical and administrative tasks, including drafting letters, memos, reports, and other documents.

· Arrange travel and accommodations, including international travel, and complete all required after-travel documentation.

· Schedule and attend meetings on behalf of the CEO, take notes, and record minutes.

· Proofread documents for accuracy and clarity before distribution.

· Receive incoming communication, including email, phone calls, and mail on behalf of the CEO, review contents, determine importance, and summarize and/or distribute contents to appropriate staff.

· Identify and implement improvements to workflow.

· Perform office tasks, including maintaining records, ordering supplies, attending to office visitors, maintaining office equipment, and checking and sorting the mail.

· Maintain confidentiality in all interactions and documentation.

· Oversee special projects and assignments, ensuring timely and successful completion.

· Performs additional duties as assigned.

· Minimal travel as needed.

Knowledge, Skills, and Abilities Required

· High school diploma required, bachelor’s degree in business administration or related field preferred.

· At least five years of related experience is required.

· Possess excellent organizational skills and be detail oriented.

· Ability to multitask, prioritize workload, and meet deadlines.

· Flexibility to handle varied tasks and adapt to changing priorities.
· Must have proficiency with Microsoft Office suite with intermediate to excellent Outlook, Excel, and PowerPoint skills.

· Strong communication skills, both written and oral, are essential. Foreign language skills are a plus.

· Strong interpersonal skills, including working with executive leadership, directors, managers, and employees at all levels.

· Ability to work non-standard hours occasionally due to the CEO's international travel.

Benefits

Oxerra Americas offers a comprehensive benefits package, including:

· Flexible work schedules

· Medical, dental, and vision insurance

· Flexible Spending Accounts

· 401k match up to 4%

· 4% 401k contribution, regardless of employee contribution

· Company-paid life insurance

· Company-paid short and long-term disability

· Paid Time Off

· Paid holidays

· Employee Assistance Program

Oxerra Americas is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability.

Job Type: Full-time

Pay: $70,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Spring, TX 77380 (Required)

Ability to Relocate:

• Spring, TX 77380: Relocate before starting work (Required)

Work Location: In person

Salary : $70,000 - $75,000