Job Description
Job Description
Do you love where you work? We do! Come join the Oxford family where our core purpose is to experience the joy of serving others and to create meaningful relationships. Our wonderful resident to caregiver ratio helps make this mission possible!
As a Business Office Manager, your benefit package includes :
- Medical, dental, vision, and a complimentary life insurance policy
- 401k plan with an employer match
- PTO for both full time and part time team members
- Certification cost assistance
- Yearly tenure bonus
Your Business Office Manager duties and responsibilities are as follows :
Position Summary
This position manages the day-to-day business functions of the Community and assists in the coordination of internal marketing functions.
Essential Functions
General Business and Administration Duties
Ensure guests to the community are greeted with positivity and exceptional customer serviceEnsure timely and accurate record keeping of Accounts Receivable / Accounts Payable, including : preparing and sending invoices detailing accurate recurring rent and level of care chargesCollect and record payments in electronic recordkeeping systemTrack and manage aging accountsManage the processing of all invoices, bills, receiptsMaintain and reconcile petty cash account, including expense reimbursement—including all required documentation and data entryAdditional administrative and clerical duties as assigned by the Executive DirectorAssisting with setting up long term care insurance billingAssistance with ordering supplies for individual departments and / or residents as neededPeople Services Support
Ensure team member information is entered into the human resource information system, both for new and existing team membersAct as liaison with the home office re : internal communication, personnel document submission and / or uploadAssist department managers to track staff hours in time and attendance systemInternal Business Development
Assist in planning and execution of resident, family, and community eventsProvide tours for unscheduled visitors and follow up on lead calls as requested by Executive Director and / or Community Sales DirectorProvide backup assistance with dining service, life engagement, as neededSuccessful Behavioral Attributes at Oxford Senior Living
Humility : Share credit, emphasize team, and define success collectively rather than individuallyPositive Attitude : Display a “can-do” attitude focused on providing solutionsInitiative : Action-oriented commitment to continuous improvement in all aspects of the businessEmotional Intelligence : Serve the community by placing the needs of the community team members and residents ahead of your ownMinimum Qualifications
High School Diploma or G.E.D.Three (3) years of experience managing an administrative / clerical function for a business or providing high level executive supportStrong proficiency using business software, including but not limited to MS Office and Company designated CRM systemPreferred Qualifications
Bachelor’s degree in Business Administration or relevant disciplinePrior experience managing office equipment / supplies for a large business division or corporate officePrior accounting experience, specifically AP / AR, budget reconciliationPhysical Working Requirements
Ability to travel using personal vehicle, including at nightAble to do occasional lifting of up to 50 poundsAble to work flexible schedule, including some early mornings to set up for meetingsTeam Member is subject to outside environment conditions occasionally, inside conditions frequently, with protection from weather conditions but not necessarily from temperature changeBy joining our team as a Business Office Manager, you will be able to help us continue the vision of helping others and creating meaningful relationships. We are looking for positive and humble individuals who have initiative and emotional maturity to help us create a loving, homelike atmosphere for our residents.
Click on the “Apply Now” button to join our friendly, growing team today!
Check out our culture by clicking the link below!
Our Culture | Oxford Senior Living
Oxford Senior Living is an Equal Opportunity Employer.
