What are the responsibilities and job description for the Academic Affairs Support Specialist position at Ozarks Technical Community College?
OTC is dedicated to creating a culture that promotes success and wellbeing for our students and employees. Every department and position throughout the college strives to maintain a student-centered focus to create a culture where our students and employees are welcomed and feel safe at every campus and center. OTC applies that same focus to its hiring practices starting with the application process, the onboarding, and new hire expectations. We are committed to understanding the needs of our students and employees and providing them with an experience that represents the OTC Cares culture.
We appreciate your interest and desire to become a member of the OTC team! If you have any questions about job postings, the application process, or the status of an open position, you may reach out to Human Resources at 417-447-2635 or email jobs@otc.edu directly.
If you’re interested in adjunct/part-time teaching, please email your resume to jobs@otc.edu.
Full-Time Employee Benefits Summary
In collaboration with Cox Health, Missouri State University, and Springfield Public Schools, we are hiring an IT Support Specialist for Alliance for Healthcare Education.
Job no: 494633
Work type: Springfield Campus
Location: Springfield, MO
Categories: Academic Affairs, Full-Time Staff/Administration
Work type: Springfield Campus
Location: Springfield, MO
Categories: Academic Affairs, Full-Time Staff/Administration
JOB TITLE: ACADEMIC AFFAIRS SUPPORT SPECIALIST DEPARTMENT: ACADEMIC AFFAIRS
SALARY RANGE: $35,000 - $45,000 FLSA: NON-EXEMPT
IMMEDIATE SUPERVISOR: Director of Curriculum and Academic Technology
SCHEDULE DETAILS: Full-time/12-month position/PEERS
Position Summary
The Academic Affairs Support Specialist supports the Academic Affairs Office by assisting with academic scheduling, maintaining scheduling software, and coordinating related processes. This role collaborates with academic units to develop course schedules, facilitates room and resource utilization, and assists with non-academic event scheduling. Additionally, the position manages Academic Affairs website updates, supports reporting and compliance efforts, and contributes to various academic initiatives. Working closely with multiple departments, this role ensures efficient scheduling operations and supports the overall success of academic affairs initiatives.
Essential Job Duties
- Collaborates with academic units to process the academic schedules for Springfield-based and online classes.
- Assists with annual academic scheduling processes for development of future class offerings.
- Aids the Director in providing training and support materials for various academic technology systems.
- Assists Director with the maintenance of the college’s scheduling software.
- Provides input and collaboration for improving room and resource utilization.
- Assists with scheduling of non-academic events and management of the college’s scheduling software.
- Processes final exam schedules in college’s scheduling software.
- Serves as the point of contact for Academic Affairs website information.
- Collaborates with the Web Services team to maintain the Academic Affairs website in alignment with established standards.
- Supports the Academic Affairs office in managing articulation agreements and transfer guides, ensuring alignment with academic policies and institutional requirements to maintain agreement integrity.
- Conducts an annual audit of established articulation agreements to ensure agreements are current and accurate.
- Assists the Academic Affairs office with reporting to various governmental offices at the local, state and federal levels.
- Collaborates with all areas of the college to aid in Academic Affairs related initiatives.
- Assists the Academic Affairs Office with new and ongoing projects.
- Exhibit exemplary attendance and punctuality.
- Comply with college policies and procedures.
- Perform other duties as assigned, including attending college functions, serving on committees and attending community events.
Required Knowledge, Skills & Abilities
- Associate degree from an accredited institution of higher learning recognized by the Department of Education.
- Strong understanding of academic technology systems and usage.
- Demonstrated strong numerical and analytical skills.
- Basic knowledge of website design.
- Ability to work well with others.
- Strong oral and written communication skills.
- Ability to use information technology for professional productivity (such as Microsoft Office Suite).
Preferred Knowledge Skills & Abilities
- Bachelor’s degree from an accredited institution of higher learning recognized by the Department of Education.
- One year of experience with academic systems
- Experience with Colleague or other SIS systems in higher education
- Advanced knowledge of website design.
- Experience with scheduling software, especially EMS.
- Experience working within a collegiate setting.
Working at Ozarks Technical Community College Provides Great Benefits
- Medical insurance coverage for employees through the CoxHealth network at no cost to employees.
- Dental, LTD and group life insurance coverage for employees at no cost to employees.
- Access to the on-site OTC Health and Wellness Clinic at no cost for employees and their dependents.
- Use of the OTC fitness center at no cost to employees.
- Twelve (12) tuition free college credit hours per fall and/or spring semester and six (6) college credit hours per summer term for employees and/or their dependents.
- College matches the employee PSRS/PEERS retirement at 14.5% or 6.86%
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, stand, and walk; use hands to finger/touch, handle, or feel; and talk or hear. The employee must be able to move around and about their area, and operate a computer as needed. Specific vision abilities required by this job include close vision.
***OZARKS TECHNICAL COMMUNITY COLLEGE RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE INSTITUTION DESIRES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.” THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.
Advertised: 04 Apr 2025 Central Daylight Time
Applications close: 18 Apr 2025 Central Daylight Time
Applications close: 18 Apr 2025 Central Daylight Time
Salary : $35,000 - $45,000
