HR Coordinator

Who We Are 

Pacific Clinics is California's largest community-based nonprofit provider of behavioral and mental health services and support. Our team of more than 2,000 employees speak 22 languages and are dedicated to offering hope and unlocking the full potential of individuals and families through culturally responsive, trauma-informed, research-based services for individuals and families from birth to older adults. 

Who We Serve 

Pacific Clinics serves children, transitional age youth, families, adults, and older adults. We offer a full range of mental and behavioral health services, foster care and social services, housing, continuing adult education and early childhood education programs to Medi-Cal eligible individuals and families throughout Alameda, Contra Costa, Fresno, Kings, Los Angeles, Madera, Orange, Placer, Riverside, Sacramento, San Bernardino, San Francisco, Santa Clara, Solano, Stanislaus, Stockton, Tulare and Ventura Counties.  

What We Offer 

• The initial compensation for this position ranges from $22.31 - $27.44 per hour
• We Offer Medical, Dental & Vision benefits, retirement options, Flex Spending, EAP, and more!   
• Employee engagement and advocacy opportunities to advance our justice, equity, diversity, and inclusion agenda across our Agency and throughout the communities we serve. 

JOB SUMMARY:

The HR Coordinator works closely with Talent Acquisition Specialist, HR Business Partners, Intern Departments, temporary agencies and hiring managers to ensure that internal processes as well as the overall candidate and employee experience are in line with corporate mission, vision, values and goals while delivering results.  

RESPONSIBILITIES & DUTIES

1. Processes hires from recruitment to on-boarding and prepares new hire documents and on-boarding materials to ensure a smooth transition to employment. 
2. Submits candidate for background and reference checks, education and license verification, verifies completion of fingerprinting process and follows up with candidate/organization to ensure all necessary information is received and processed expeditiously.
3. Coordinates and presents New Employee Orientation (NEO) agency-wide and new hire on-boarding activities; communicates with both the regional site-liaisons and prospective supervisor(s) and employee regarding start date/on-boarding expectations for new hires.
4. Works across multiple systems providing support to employees and external candidates. 
5. Utilizes the Agency HRIS to record employee information and submits changes as required to ensure employees’ records are accurate and complete.  This includes, but is not limited to: new hire information, licenses, certifications, supervisor changes, positions changes, location changes, salary updates, etc.
6. Maintains and cross-trains on employee personnel file compliance including I9 Files and DMV records.
7. Works closely with the Intern Department to insure Intern pre-hire clearances are completed, conducts Intern on-boarding and finalizes the Intern personnel files; closes the Intern files at the completion of Intern assignment.
8. Works closely with Talent Acquisition Specialist (TAS) and temporary agencies to insures required documents and clearances for temporary workers are received in a timely manner, schedules for on-boarding temps are communicated to the hiring supervisor, and assist with ensuring that temporary workers have required access; works with TAS to close temp file at the completion of assignment.
9. Administration and cross-training on Rewards and Recognition programs, including maintaining records, reviewing invoices, ordering merchandise, managing delivery dates for monthly employee service awards, certificates, cash and gift card awards and flower requests.
10. Administration or cross-training on employee programs including bilingual proficiency testing. 
11. Creates employee badges for Agency new hires and all employees. 
12. Collaborative participation in work groups, with co-workers to support desired departmental and organizational initiatives.
13. Assists in preparing for state, county and local audits.
14. Ensures timely departmental pick up of incoming and out going mail.
15. Manage HR Coordinator, and HR actions email inboxes.
16. Communicates effectively in a culturally competent and diverse consumer population and promotes favorable interaction with managers, co-workers and others.
17. Models Pacific Clinics’ approach, mission and core values in all communication and correspondence.
18. Supports project completion, and is responsible for handling and directing communications with both internal and external customers in a professional, efficient and organized fashion.
19. Models Pacific Clinics’ approach, mission and core values in all communication and correspondence.
20. Reports to work on time and maintains reliable and regular attendance.
21. Performs other duties as assigned.
22. Responsibility for department of motor vehicles (DMV) pull notifications and compliance management. 

CORE KNOWLEDGE COMPETENCIES

• Exhibits understanding of emergency response techniques appropriate to the position.
• Adheres to AGENCY mandates, policies, and procedures.

JOB SPECIFIC COMPETNECIES 

• Administrative Acumen
• Attention to Detail
• Contributes to Team Performance
• Manages Multiple Priorities
• Project Management

CORE ABILITIES 

Ability to: 

• Work in fast-paced, highly pressured, and changing environment.
• Maintain standards of confidentiality.
• Maintain positive work relationships in a respectful and collaborative manner.
• Maintain good communication to ensure others have necessary information.
• Maintain self-initiative, reliability, and resolve problems in a timely manner.
• Maintain detail-orientation, administrative processing, and results satisfaction. 
• Demonstrate sensitivity to working with culturally diverse populations.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

MINIMUM EDUCATION AND/OR EXPERIENCE

• 2 years of college required; AA degree preferred. - Demonstrated related HR experience may be credited at a rate of 1 year experience for each year of education required, plus 1 additional year of demonstrated HR-related experience or 2 years of general/administrative HR experience.  
• Two (2) years of office or general clerical experience including intermediate to advanced knowledge of Microsoft Access, Excel, Word, PowerPoint and Outlook.

Salary : $22 - $27