Office Administrator / Receptionist

Office Administrator / Receptionist Position

Minimum qualifications/experience requirements:

· High School diploma or GED, college degree preferred

· Highly organized and detail oriented

· Quickbooks and accounting experience preferred

· Strong customer service, email, and telephone skills

· After trained, ability to work independently and perform tasks to completion within minimal supervision

· Strong communication skills, assertive customer service presence

· Strong technology and computer software skills

· Type 35 wpm

· Understanding of modern office systems and protocols

· Professional demeanor

· Clean criminal background check

· Past employment references required

· The first 90 days are probationary

Description and Duties:

The Office Administrator will work at two office locations in the South Bay (primarily 3-4 days at Manhattan Beach, and 1-2 days/week at Torrance) performing first-line in-person and phone reception duties, supporting two legal teams, and direct reporting to law team partners, including the following additional duties:

· Reception/scheduling/confirming appointments

· First line Outlook calendar management for all attorneys

· Bi-weekly payroll auditing to verify accuracy and approval

· Review of open invoices in accounts receivable, bill collections

· Audit and summary of law team productivity reports, including weekly, monthly, and quarterly reporting

· Audit and ordering of office supplies

· File clerk (scanning, shredding, file creation/maintenance)

· Mailing

· Manage firm vendors – review bills for accuracy, payments, calendar payments, forecasting

· Verify partner expense reimbursements

· Monthly audit of trust accounts

· HR compliance

· Organize and coordinate firm teambuilding activities and lunches

· Initiate and organize firm training

· Create invoices and enter payments into QuickBooks

· Firm operations liaison – light custodial, interface with property managers, troubleshoot, and follow-up with management to resolve operations issues

· 2nd/3rd line support for document processing to file

· 2nd line support for client onboarding

· IT auditor and liaison

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: 30 – 40 per week

Location:

• Manhattan Beach, CA 90266 (Preferred)

Ability to Commute:

• Manhattan Beach, CA 90266 (Required)

Work Location: In person