What are the responsibilities and job description for the Board of Directors Admin Liaison position at Pacific Gas and Electric Company?
Requisition ID# 163485
Job Category: Administrative / Clerical
Job Level: Individual Contributor
Business Unit: Gen Counsel, Ethics, Risk & Compliance
Work Type: Hybrid
Job Location: Oakland
Department Overview
The Corporate Secretary's Office provides support and advice to the Boards of directors of PG&E Corporation and Pacific Gas and Electric Company (together, PG&E). This support includes matters related to corporate governance, corporate compliance, reporting, shareholder services, and travel and events planning for the Board of the companies.
Position Summary
The Board of Directors Liaison ("Board Liaison") will provide support to members of the PG&E Corporation and Pacific Gas and Electric Company Boards of Directors in connection with Board and committee meetings and other company events. In addition, the Board Liaison will provide support to the Vice President, Corporate Governance and Corporate Secretary ("Corporate Secretary") and to other members of the Corporate Secretary's office on matters relating to the Boards of Directors, Board committees, and Board/committee meetings and events.
The Board Liaison will have strong attention to detail; excellent organizational/planning skills; the ability to establish priorities, multi-task, and react quickly and professionally in high-pressure situations; exceptional diplomacy and discretion and the ability to maintain strict confidentiality; strong communication skills; and the ability to interact effectively with people at all levels. The Board Liaison should have strong interpersonal skills and sense of teamwork, and a positive attitude and approach to the job.
This position is hybrid, working from your remote office and your assigned work location based on business need.
PG&E is providing the salary range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job. The actual salary paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, and internal equity.
A reasonable salary range is:
Bay Area Minimum: $98,000
Bay Area Maximum: $146,000
Job Responsibilities
* Manage and coordinate all logistical arrangements for meetings of the Boards of Directors and Board committees as well as other Board events, including arrangements relating to conference rooms, conference calls, audio/visual needs, catering, and Board members' air/ground transportation and hotel accommodations.
* Identify site locations (hotels/restaurants) and negotiate and manage contracts for offsite Board events. Manage relationships with caterers and hoteliers. Select menus.
* Manage, process, and track all payments to vendors for Board members' travel expenses and other expenses related to Board and committee meetings and other Board events. This includes managing and reconciling a high volume of Purchasing Card charges and preparing detailed Concur expense reports regarding these charges.
* Manage, process, and track all payments to Board members, including quarterly retainers, meeting fees, expense reimbursements, and cash payments under director retirement and deferred compensation plans.
* Manage relationship with other teams involved in Board matters such as IT, Security, and Facilities.
* Handle income tax reporting relating to payments to current and retired Board members, including tracking retainers, meeting fees, and other income received by Board members; and preparing, distributing, and filing IRS Forms 1099-MISC and 1096.
* Provide administrative support to Board members in connection with other company meetings and events, as well as other activities undertaken on behalf of the company, such as director education programs and conferences.
* Prioritize, track, and take initiative to handle both internal and external inquiries and requests for information related to Board members or Board and committee meetings and other Board events.
* Schedule Board and committee meetings and other Board events. as necessary, contact directors, officers, and/or their assistants to determine directors' and officers' schedules, prepare summaries of director/officer availability and recommended times/dates, and confirm times/dates of meetings and events. Maintain and manage master calendars related to Board/committee meetings and events.
* Assist members of the Corporate Secretary's Office and other department staff on other matters relating to the Boards of Directors and Board committees. This may include assisting with budgeting for and tracking Board-related expenses, and performing benchmarking or research on other companies' Board practices and other corporate governance matters.
Assist other department administrative staff in providing administrative support to the Corporate Secretary's office as may be needed.
Qualifications
Minimum:
- High School or GED-General Educational Development-GED Diploma
- Administrative experience, 5 years
- Ability to work overtime as required
Desired:
- Associates Degree in job-related discipline or equivalent experience
- Experience in supporting senior director-level leader or above, 2 years
. Pacific Gas and Electric Company is an Affirmative Action and Equal Employment Opportunity employer that actively pursues and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability status, medical condition, protected veteran status, marital status, pregnancy, sexual orientation, gender, gender identity, gender expression, genetic information or any other factor that is not related to the job.
Salary : $98,000 - $146,000
