What are the responsibilities and job description for the Executive Assistant position at Pacific Lifestyle Homes Inc?

Job Description

Description :

LIFE AT PACIFIC LIFESTYLE HOMES

Experience the difference of being part of the Pacific Lifestyle Homes family. As a two-time recipient of the prestigious Building Industry Association "Builder of the Year" award and the esteemed National Housing Quality Gold Award , we are more than just a homebuilder – we are dedicated to BUILDING BETTER LIVES ! From our humble beginnings in 1996, we have grown to construct over 6,500 homes and 130 communities across SW Washington, the Portland Metro area, greater Puget Sound area, and the Boise Metro landscape. Join us and build your career with a company committed to excellence and community impact.

JOB MISSION

Pacific Lifestyle Homes , a leading name in homebuilding, is seeking a highly organized and efficient Executive Assistant to support the Divisional President in achieving the company mission. This full-time position offers a unique opportunity to provide administrative services, office management, event support, and new employee onboarding. In addition, the Executive Assistant will support in employee IT resolution coordination, sales and marketing support, and construction support. The successful candidate will be proactive, detail-oriented, and committed to delivering exceptional support that contributes to the company's growth and excellence.

WHY WORK HERE

BENEFITS

Company supported medical, dental and vision benefits for employees and families
Participation in our 401(k)-retirement savings plan with Company contributions
New home discount
120 hours of paid time off for the first year
Seven paid holidays
Paid volunteer hours
Employee Recognition Program
Employee Referral Bonus - Up to $1,000
Engaging company culture – Including our annual “Ferris Bueller’s Day Off”
And much more!

OUR CULTURE / VALUES

At Pacific Lifestyle Homes , our vibrant culture defines who we are. We believe in the power of open communication, where every voice is valued and heard. With a strong emphasis on personal growth, we offer one-on-one coaching, regular reviews, and prioritize internal promotion whenever feasible. Our actions are guided by our core values of respect, accountability, candor, humility, integrity, and teamwork , shaping every decision we make and every interaction we have.

Build your career at Pacific Lifestyle Homes , where we are committed to the idea that a skilled team can build homes and communities that withstand the test of time. Picture yourself driving by our neighborhoods a decade from now, brimming with pride knowing you played a vital role in their creation. Do not miss the opportunity to make a lasting impact with us!

For additional information about Pacific Lifestyle Home’s Company Culture and how it can enrich your career, we invite you to view the video at the following link : https : / / youtu.be / Hud -5EsJ2fw

WORK ENVIRONMENT

We have an in-office work culture with a general schedule of 8 : 00 AM – 5 : 00 PM.

Our dress code and appearance policy reflect our commitment to professionalism and our dedication to maintaining a premier standard as a homebuilder.

Prior managerial reference checks, background check and a pre-employment drug screen are required steps in our hiring process.

We are proud to be an Equal Opportunity Employer.

Requirements : JOB RESPONSIBILITIES

Administrative Support : Responsible for scheduling meetings, preparing agendas, printing and notarizing documents, maintaining brokerage licenses, providing updates for strategic planning, assisting the President with schedule management and personal errands, making follow-up calls, aiding in the implementation of strategic plans, and producing agendas for various meetings as required.

I.T. Management : Coordinates and resolves employee I.T. issues with external vendors and manages Comcast business-related matters.

Office Management / Maintenance : Oversees office operations including HVAC, landscaping, security, parking lot maintenance, trash disposal, and janitorial services. Manages and provides backup for the Admin Assistant / Receptionist position, coordinates company events, maintains a professional office environment, and manages office supply inventory and ordering.

General HR : Assists with interview scheduling, conducts meetings, and assembles new employee materials.

Accounting : Prepares settlement agreements, completes vendor setup for non-subcontractors, processes invoice approvals, and manages check requests.

Sales and Marketing Support : Provides assistance to sales and marketing efforts by helping with event planning, updating open house data in NWMLS, preparing sales training materials and specifications, purchasing supplies for model homes, and assisting with other marketing needs.

Construction & Permitting Support : Assists the Construction Manager with data input, tracks purchase orders, approves invoices, various permitting tasks, ensuring compliance and timely processing and provides other administrative support as needed.

General Support : Provides additional office administrative assistance as required.

JOB REQUIREMENTS

Minimum 3-5 years administrative experience.

Cheerfully handle interruptions and competing priorities, adapting accordingly.

Strong customer service skills and ability to build rapport.

Capable with Word, Excel, Outlook, PowerPoint.

High School Diploma required; Associate degree preferred.

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