Principal Administrative Coordinator

Overview

This position provides comprehensive, high-level support to the Division Director of the Atmospheric, Climate and Earth Sciences (ACES) Division within the Earth & Biological Sciences Directorate. The ACES Division Administrator provides administrative support to the Division Director in their research and program management activities, and serves as the primary point of contact for activities and actions required to manage the division office. In addition, this position leads a team of administrators to coordinate all administrative support for the Division. ACES staff are located primarily in Richland, Washington.

Responsibilities

Primary duties for this position include direct support of the Division Director, a senior scientist, and a project coordinator, consisting of:

• Managing multiple complex calendars and schedules
• Managing travel arrangements and subsequent expense reports
• Tracking action items for and from the Division Director through completion
• Preparing for meetings, presentations, internal and external reports, reviews, and other documents
• Assisting with hosting visitors, interviewees, onsite workshops, seminars and other related events
• Reviewing and triaging Division Director’s email as necessary
• Organizing and maintaining division files and materials, staff development files and other confidential records
• Effectively leading the administrative team by providing training and support as needed, and assisting with balancing workloads across the team
• Leading by example in completing your own work assignments with high quality products
• Effectively communicating and corresponding with division staff, others in the directorate and laboratory, and external parties;
• Assisting in the processing of scientific publications reports, and perform entry updates as necessary;
• Maintaining effective working relationships with administrative counterparts across PNNL, and DOE sponsors, among other organizations, as appropriate.
  
  

Qualifications

Minimum Qualifications:

• High school diploma/GED and 12 years of relevant experience in an administrative environment -OR-
• AA degree or higher and 10 years of relevant experience in an administrative environment.
• Experience in planning meetings and coordinating travel
  
  

Preferred Qualifications

• Experience supporting a director-level or senior manager.
• Calendar management experience.
• Excellent written and verbal communication skills.
• Ability to communicate effectively with a diverse population, including high level managers and clients.
• Extensive working knowledge of departmental and company policies, procedures and practices.
• Demonstrated ability to multi-task, prioritize and organize work under tight deadlines and changing priorities.
• Use experience and good judgment to take initiative in facilitating programs, policies and procedures.
• Deal professionally with sensitive and confidential matters and materials.
• Manage day-to-day administrative processes associated with office and team coordination with little to no supervisory input.
  
  

Additional Information

Not Applicable.

Testing Designated Position

This is not a Testing Designated Position (TDP).

About PNNL

Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!

At PNNL, you will find an exciting research environment and excellent benefits including health insurance, and flexible work schedules. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3 hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.

Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity

Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.

Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.

We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov.

Drug Free Workplace

PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.

If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.

HSPD-12 PIV Credential Requirement

In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.

Mandatory Requirements

Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.

Rockstar Rewards

Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.

• Research Associates excluded.
• Once eligibility requirements are met.
  
  

Click Here For Rockstar Rewards

Notice to Applicants

PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual’s relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules.

As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position.

Minimum Salary

USD $33.80/Hr.

Maximum Salary

USD $48.99/Hr.